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HAWKESBURY UPTON HALL COMMITTEE

Minutes of Meeting held on Monday 8th August 2016

Present

Chris Rispin        Angelo Sauro         Fiona Steeds      Hilary Rogers       Martin Horner
Sue & Pete Webb      Sue Hope     Pat Sherry   


Apologies for Absence
Bill Cullen       Neil Fozard        Mark Frankcom     Jane Stanbridge        Rebecca Clark    Sam Allen    Louise Roberts   Sally Bleaken    Lorraine Rutter


Minutes of the Last Meeting
July’s Minutes were agreed as a true record and signed by the Chair.  

Projects
Kitchen – no update.
Upstairs RoomMark has made a list of what needs to be done. Volunteers on Maintenance Day (20 th Aug) will do some of the work.  Angelo to price ceiling tiles and we may have some spares.
Pre-School – no representative at the meeting.
Porch – ongoing.  Richard Bleaken is dealing with this.
Windows – Jane emailed two quotes of £5960 & £6386 and is waiting for a third.  The quotes include doors.  Chris to get back to her regarding the doors.  Sue Hope will check if Planning Permission is needed.

Finance Report

Bill Cullen emailed both July and August’s statements which were discussed.  Chris reported that because our income exceeded £30,000 last year (mainly because of grants) we are required by the Charities Commission to have our accounts checked externally.  Chris dealing with this.

Parish Council Report
Sue Hope reported that the Local Green Spaces designation does not include the whole of the rec.  She thought the Hall Committee might want to comment on it.  Chris asked for any thoughts asap.  Sue advised that Bryan Robinson is asking Danny Blakeney to sign an affidavit regarding the deed document.

Income
Bookings
– Lorraine emailed the latest list.  Louise confirmed that Jane Bleaken is going to do a Halllowe’en Disco on 29/10.  It will be a joint World Challenge fundraiser.  Louise is doing an Afternoon Tea on 25/9 as a Hall Fundraiser.
Licensee
– Angelo has someone who is possibly interested.  He will follow up.  Chris to speak to Show Committee about Sunday night licence.
Boules Court –
Martin Gardener can provide aggregate to lay out the court.  He will give us a quote.



Maintenance
Meter Readings
– Chris did these.
Maintenance Working Party – re-arranged for Saturday 20t h August.  The list of jobs was discussed.  Louise to re-post on Facebook.  Angelo advised that he has bought a toolkit for the bar.
Play Equipment Maintenance – report submitted by Steve McGrath.


Play Area/Skatepark Report
Rebecca on holiday.  Fiona to email her to ask for update on the sign – it has still not been put up.

Risk Assessment
Constitution – Chris to produce document for Committee Members
Emergency Lighting/Fire Bells – report submitted.
Risk Assessment Report – Chris circulated this and everyone is happy with the final draft.

Correspondence
No correspondence.

Date of Next Meeting
The date of the next meeting will be 12 th September 2016 at 7.45pm

There being no further business the meeting closed at 8.45pm.



 
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