HAWKESBURY
UPTON HALL COMMITTEE
Minutes of Meeting held on Monday 11th September 2017
Present
Angelo Sauro Bill
Cullen Phil Dennett
Pat Sherry Hilary Rogers
Martin Horner
Fiona Steeds Kate Bashford Rebecca Clark Jane Stanbridge Karen Bexter
Apologies
for Absence
Chris Rispin Neil Fozard Derek
Higgs Sam Allen Pete and Sue Webb Louise Roberts
Minutes of the Last Meeting
These
were agreed as a true record.
Projects
:
Library
– we were joined by Liz Howard and a representative from the
Library service. We will need to have 2
locking, folding bookcases (to be stored beside the bar) and a laptop. Startup
cost is approx £2000. They would have to apply for grants for this. Liz had visited Marshfield to see how they
run their community library. They serve
refreshments and donations from this are put into their funds. Kate will speak to pre-school about moving
some equipment from the side of the bar.
WI said that they do not object to the piano being sold/donated after
the middle of October. Jane will
advertise it on Facebook.
Windows
– Jane thinks we may need planning permission and has
contacted SGC for advice. UPVC to be
used – dark on the outside and white inside.
Angelo has passed on specifications to Jane. No doors included in quote. Bar window to be
lockable. Quotes from Yate Windows and
CR windows.
Constitution
– Phil and Kate are arranging to meet with Dick Whittington.
He will also meet with Play Area Committee who are also discussing finances
with Bill. It is hoped that we can hold
a meeting for the community regarding Constitution in November.
Car
Park – Angelo has filled the big hole in the
middle of the car park with concrete. As
we can’t afford to resurface the whole area we may have to fill individual
holes as a short term solution. Angelo
to discuss with Neil.
Upstairs
Meeting Room –
no update. Fiona to email Mark.
Finance:
Treasurer’s
Report - Bill presented the report which was
discussed.
Parish
Council Report - No
report.
Car
Parking Fees – Neil collected approximately £28.00. Flyers have been given out to school parents.
Income:
Bookings
– there is a birthday party in September and then nothing
until 7th October.
After
Show Event – this was very successful – exact
figure raised is not yet available but should be in excess of £2000. The
Committee are very grateful to Mel for all her hard work in organizing the
event.
Maintenance:
Chris has done the Meter Readings and
Logs. Water usage is excessive. Angelo will check the meter.
Flush in ladies loo has been repaired
but another one is broken. It might be
worth re-considering a water softener.
Angelo will report on this at next meeting.
Pre-school had complained about the
floor. The cleaner was on holiday with
no cover and Angelo had swept it. He has
spoken to Miranda. Kate will do the floor and bins this weekend.
Fiona to email Steve Magrath re bin not
emptied on Rec.
Play
Area/Skatepark Report
Rebecca and Karen reported that they have started
fundraising. The stall at the Show
raised £384.26 and publicised the project.
They are running a Film afternoon in the school on 14/10. A Christmas Shopping evening is planned for
10/11. They asked if the Hall would
consider waiving hire costs for this and the Committee agreed this, as it
benefits the Hall. They are also
proposing a Murder Mystery evening but were asked to check with Drama (Sam
Allen) first in case they have one planned.
They also asked if the Hall would consider a “Dog Show” event. This was agreed subject to more details. They are launching a competition to encourage
children to help with design. They also
asked if they are allowed to increase the size of the Play Area. This needs to be run past the Show Committee. It was suggested that they get quotes based
on the current size and an area 30% bigger (using the space to the rear of the
current playpark)
Risk
Assessment
Car park potholes to be added to this.
Emergency
Lighting/Fire Bells – all ok.
Correspondence
Email from Sue Hope asking where the
keys to unlock the windows are. Angelo
cannot find them and is looking into it.
Any
Other Business
Angelo will look at getting an engineer to look at the water boiler
but it may be cheaper to replace it with something more suitable for our needs.
Angelo will circulate the information
on Hallmark scheme for Village Halls.
Date
of Next Meeting
The date of the next meeting will be 9th
October 2017 at 7.45pm.
There being no further business the
meeting closed at 9.30pm.