HAWKESBURY
UPTON HALL COMMITTEE
Minutes of Meeting held on Monday 10th September 2018
Present
Angelo
Sauro (Chair) Phil Dennett Pat Sherry
Bill Cullen Hilary Rogers Martin Horner Kate Bashford (minutes) Neil Fozard Jackie Sandy Sophia Truebody
Apologies for Absence
Lorraine Rutter Sam Allen Mandy
Clark Rebecca Clark Jane Stanbridge Chris Rispin Fiona Steeds Louise Roberts
Minutes of the Last Meeting
These
were agreed as a true record.
PROJECTS:
Constitution
- nothing outstanding with the new
charity. Bank account is now set up and Bill is finalising arrangements for
transferring all monies across and includes moving Direct Debits etc. We will
need to notify hirers of the new payment details on website, booking form etc. Bill
will advise when bank transfer has completed so that we can action accordingly.
Play
Area – no representative at the meeting, but
they have a number of fundraising events planned. Karen Bexter has asked if
existing insurance covers Bouncy Castles as they are hoping to have one at
their Dog Show on Sunday. Phil will contact the insurers to confirm.
Windows
– white panels on back stage doors are being replaced on the
14th. Arranging for new front doors to be fitted is proving trickier
as these cannot be done while preschool is running, and CR windows don’t want
to start the work in the afternoon. Thank you to Angelo for sorting – they are currently
booked to be fitted on 2nd November (which is during half term).
Upstairs
Room – Carpet tiles have been fitted. Kate
will contact youth club to find out who is now chair, and whether they are
still planning to install blinds. Angelo has the kickboards for the sink unit
and will install these.
CCTV
– This has now been installed along with necessary signage.
The data is held for 30 days on a password protected unit in the office. The
CCTV policy is being finalized, and the Committee agreed a £25 fee to private
individuals who requested access to the data. There was also a recommendation
that the local police should be informed incase it could be of use to them.
Kate Bashford will do this.
Car
Park Sign - Neil brought to the meeting a proposal
for the sign which the committee were happy for him to go ahead with.
Individual groups can contact Neil if they would like a poster made to fit into
the sign (cost of poster will be met by individual groups). Photo of the sign
at end of these minutes, or visit https://www.discountdisplays.co.uk/html/a1-swinger.html
GDPR
– No further action required – Policy needs to be put on
website along with other policies for new charity.
FINANCE:
Treasurer’s
Report – Bill had distributed his report which
was discussed. He has also completed the
submission for the Gambling license.
Parish
Council Report - Nothing from Parish Council this
month.
Car
Parking Fees – Neil collected £30.17 this month.
Show
round up – there were many positive comments about
another successful show. Bill is finalizing income from the show including the
Sunday event.
INCOME:
Gin
evening – Gin Tasting evening is confirmed for
24th November. Jane is liaising
with FOSM and will update at the next meeting.
Parish
News Welcome Pack – suggestions from the Committee that
this should look to cover information about the Hall as a venue, as well as
information about the Committee. Also,
suggestion that we should include a map of the village that is apparently
available on the Hawkesbury Upton website.
Booking
form – suggested at last meeting that
Hirers need to be provided with a copy of the emergency procedures. Angelo has prepared
a policy and Phi Dennett reviewed. Policy will be put on website and T&Cs
amended. A map of the building will also be finalized and a copy put on the
noticeboard, along with a copy of the Fire Evacuation Procedure.
MAINTENANCE:
Meter
Readings – Chris has done these. Angelo will
check on oil readings as these are reporting 80% but Chris says the actual
level is nearer 74%.
Maintenance
working party – booked for 30th September, 10am. Please can this be advertised on Facebook
/ Hawkesbury Second to None etc.
Water
Softener – ongoing. KB to speak to IND
Hall
Floor – this is to be sanded and varnished in
half term. Equipment being wheeled in and out of the preschool cupboard has
concrete dust on the wheels and this is marking the floor. To avoid this, Committee
would like to put carpet tiles or Lino floor in the preschool cupboard. KB to
contact Carpet Giant and ask for a donation (Post meeting note – Carpet Giant
have agreed to this in principle so KB will follow up). Sophia will confirm all
ok with Preschool.
Work has also been completed to Stage Floor to stop the boards from
moving. The floor will now be sanded and treated. Thank you to Drama Group for
funding.
Relief
cleaner – Chris is following up possibilities
for relief cleaner. KB will also ask people who may be able to help.
PLAY
AREA / SKATEPARK REPORT:
Steve Magrath has carried out
maintenance report. Concerns around wooden panels at the far end of skate park
half tube. Neil will investigate options for blocking them up.
Also damage to climbing rope – this
will be looked at on maintenance day.
RISK
ASSESSMENT:
Risk
Assessment Report – no issues reported.
Health
& Safety – no issues reported.
Emergency/
Lighting/Fire Bells – checked by Chris Rispin. Angelo has replaced
tubes in the 2 Emergency lights identified in the report.
CORRESPONDENCE:
BIU
Group Service Level Agreement – this is for the
clothing bin. Phil has reviewed and asked for amendments / clarification. This
has been agreed and Phil is now waiting for revised copy of agreement to be
sent to him.
ANY
OTHER BUSINESS:
Sue Hope had emailed to highlight that
her MAF funding was now available. Suggestion that we ask for a contribution
towards new square tables. Neil will identify suitable table and pass info to
Kate Bashford so that she can apply.
Date
of Next Meeting
The date of the next meeting will be 8th
October at 7.45pm.
There being no further business the
meeting closed at 9.30pm.
Eco Swinger 4 Poster
Swinging
Pavement Board Sign
The A1 Eco
Swinger pavement board sign is ideal for displaying posters outside shops and
businesses for instant impact. Choose to add graphics to the header or bottom
of the swinging pavement board sign. This pavement board sign is ideal for
placing on the pavement outside your business in order to entice that extra bit
of footfall into your shop or restaurant. Every business should have a pavement
board sign outside to let people know that it’s there – have you got a pavement
sign yet? Read More
Price
From: £116.00
ex vat
Key
Features:
·
Double sided Pavement sign takes
A1 posters
·
Poster holder can be branded with
your logo
·
Weatherproof Polycarbonate Poster
wallet with magnetic seals
·
Easy poster change
·
Stable Black base made from
recycled PVC with wheels
·
Base can be filled with water for
extra stability
·
Tool Free Assembly
·
Patented D Flex hangers that hold
the pocket
·
Dimensions
·
Overall Dimensions: 774 (w) x 1191
(h) x 600mm (d)
·
Display Area: 574 x 822mm
·
Weight: 14kg empty, 32kg when full