Hawkesbury Upton Village Hall - Hire for Weddings, Parties, Stage for Live music

HAWKESBURY UPTON HALL COMMITTEE

Minutes of Meeting
Held on Monday 11 April 2011

Present:
Angelo Sauro Mick Bendeaux Fiona Steeds Neil Fozard
Debbie Young Terry Gardener Louise Roberts

1. Apologies
Apologies received from Kate Bashford, Chris Rispin, Sue Webb & Pete Webb

2. Previous Minutes
The Minutes of the previous meeting were signed, but it is noted that the stated cost of the honesty box sign may be incorrect.

3. Matters Arising
Chair Cleaning – FS to find out who is interested in doing this amongst the World Challengers.
Honesty Box – NF reported that this is ready to go on the wall. We need to decide where best to place it. NF suggested painting it red to attract attention. DY suggested placing tourist info beside it and offered an Ordinance Survey Map.
Curtains – MB has appointment with Hilarys Blinds on Tues 12.4.11. LR to ask Liz Howard if she wants to come along.
Hall Lights – work has been done. Spotlights are required inside, and lighting for outside still needs to be sorted.
Family Fun Day – to be held Sunday 17 July.

Wish list (Pending)
These are items which will be put on hold until funds are available:
Crockery; Lee’s Lights; Playground repairs; New Kitchen; Bench for Playground

4. Treasurer’s Report
No Report this month.

5. Emergency Lighting/Fire Bells/Extinguishers & Meter Readings
Emergency checks all carried out by TG.

TG supplied readings: Electricity 235181; Water 818/922; Oil 46”

6. Playground Check
NF advised that the climbing frame has been fixed. There is a leaky tap on the field. It can be turned off in the kitchen until we have time to replace it.
7. Correspondence

Lorraine will produce a summary of bookings each month to help MB keep track of payments due.

Pete Roberts has written a letter outlining his concerns about the Biker Event. MB has replied to him and has allayed his fears for the moment. The date has now been changed to the last weekend of October (28-30). A public meeting will be held in the Village Hall at 7pm on Wednesday 4 May. MB to advertise in Parish Mag. Brian from bikers to be invited back and we need to make a final decision asap after that meeting.

MB has advised PR that we will pay to find out who owns the boundary fence. The corrugated fencing which is used on Show Day is problematic as kids move it around and it needs to be stored elsewhere. DY to speak to Vicky Rispin.


8. Any Other Business

MB has a poster from the Post Office advertising their free internet access and use of a computer. Notice put up on Board.

LR asked if it is ok for people to bring their own refreshments into the Hall for film screening on day of Royal Wedding. We will supply plastic glasses and would ask that glass is not brought into the Hall.

TG advised that a BBQ has been left outside since Jez’s party. It belongs to the Cole’s – LR to txt Claire and ask her to pick it up.

This is LR’s last meeting as Hall Rep but she will stay on as Guides/Village Rep.

TG to be paid £100 pa for doing electrical checks etc.


9. Date of next meeting
The date of the next meeting will be Monday 9 May at 7.45pm.

There being no further business the meeting was closed at 2050hrs.