Hawkesbury Upton Village Hall - Hire for Weddings, Parties, Stage for Live music

HAWKESBURY UPTON HALL COMMITTEE

Minutes of Meeting
Held on Monday 9 August 2010

Present:
Angelo Sauro Terry Gardener Sue Webb Pete Webb Fiona Steeds Chris Rispin Neil Fozard Hilary Rogers Sara White

1. Apologies
Apologies received from Mick Bendeaux and Louise Roberts.

2. Previous Minutes
The Minutes of the previous meeting were signed as a true record.

3. Matters Arising
Hall Boundary – ongoing, awaiting reply from Barry re map.
Energy update – Nothing to report.
Sports Equipment – ongoing.
Chair Cleaning – ongoing, AS/PW to liaise.
Photocopier – SW offered to put it in the ‘Trade It’ if MB has not sold it.
Crockery – SW suggested Walmart may be cheapest – she will follow up.
Bar - NF/AS to fit wall unit.
Trees – AS/CR to have a look at these.
Carpet – this is being edged.
Phone – Temporary bell has been put in the bar as ringer on pay phone is broken.

4. Treasurer’s Report
No Report as MB is on holiday.

5. Emergency Lighting/Fire Bells/Extinguishers & Meter Readings
Emergency checks all carried out by TG.

TG supplied readings: Electricity 226784; Water 724/762; Oil 3’11”


6. Playground Check
TG carried out checks and NF fitted new baby swing seats. He also emptied all bins. AS advised that there was a Wasps Nest in the Playground and Hazel Bleaken had dealt with it.




7. Correspondence
Thank you card from Christine Chancellor. We had given her flowers as she has now retired from Playgroup.
Letter from Sth Glos Drug & Alcohol Services advising contact information for Over 55s. Their leaflet has been put on the Notice Board.


8. Any Other Business
The Hand Dryer in the ladies loo has not been turning off. The fuse has been taken out and AS has contacted the manufacturer for advice.

The gutters need to be looked at.

Mountain Kingdoms used the Hall on Saturday and TG had not been advised. They have paid for use of toilets and parking several times a year – next date is 11 September. However AS has told them that they must give us the actual dates in advance.

TG reported that the surface on the new ramp is breaking up already. MB to be asked to take the matter up with the supplier.


9. Picnic on the Rec
CR has sorted music. NF will do Strawberries (CR to buy these). Dave & Vera are doing the BBQ. They want the sausages beforehand to par-cook. Rolls ordered from Tesco. AS to supply Gas BBQ. Dave Beeley doing Dice game – CR to liaise with him. Raffle – we have some prizes but could do with more. SW to buy Fruit Shoots for Bar and disposable cups and bowls. Dave Anderson running Welly throwing event. FS to ask Mark to order Beer. She will buy veggie burgers and sausages. Various people bringing Gazebos. Signs with prices needed.
Set up at 11am.


10. Date of next meeting
The next meeting will be held on Monday 13 September 2010 at 7.45pm.

There being no further business the meeting was closed at 2130hrs.