Hawkesbury Upton Village Hall - Hire for Weddings, Parties, Stage for Live music

HAWKESBURY UPTON HALL COMMITTEE

Minutes of Meeting
Held on Monday 11 October 2010

Present:
Angelo Sauro Mick Bendeaux Terry Gardener Sue Webb Pete Webb
Fiona Steeds Chris Rispin Kate Bashford Hilary Rogers

1. Apologies
Apologies received from Louise Roberts, Neil Fozard and Sara White.

2. Previous Minutes
The Minutes of the previous meeting were signed as a true record.

3. Matters Arising
Hall Boundary – MB has found old documentation which shows that the trees are within the boundary of Cropready House. Parish Council have been advised.
Energy update – Nothing to report.
Sports Equipment – ongoing.
Chair Cleaning – ongoing.
Photocopier – ongoing.
Crockery – ongoing.
Carpet – PW will follow up.
Hand Dryer. MB/AS are dealing with this.
Ramp – ongoing.
Socket outside kitchen – awaiting reply from Parish Council.
Show Committee – a further £40 has been received from them.
Parking – has been invoiced. MB to contact school.
Bonfire Night – Insurance is covered. MB to order beer.
TG’s Resignation as Bookings Sec – An advert is to be placed in the Parish Mag and shop. AS thanked TG for all the hard work he has done.


4. Treasurer’s Report
Report to be emailed in due course.


5. Emergency Lighting/Fire Bells/Extinguishers & Meter Readings
Emergency checks all carried out by TG.

TG supplied readings: Electricity 228975; Water 780/590; Oil 3’8”


6. Playground Check
No report but AS/NF have looked round. AS doesn’t have tool to tighten loose screws and several are missing. NF has paint suitable for climbing frame and thinks it can be jetwashed and repainted. NF/AS may be able to fix the climbing frame.

7. Correspondence
Pre-School emailed to report that a man had come in asking for access during pre-school time and was rude when questioned by staff. They do not object to people having access but need to be pre-warned.


8. Any Other Business

KB asked if the phone had been fixed. AS dealing with this.

TG asked if Mountain Kingdoms have paid for Hall use. MB will check. TG also asked that they confirm their bookings with Bookings Sec.

Rec to be opened for parking for Hogweed Trotters event on Saturday. They also need a canopy to be put up.


9. Date of next meeting
The next meeting will be held on Monday 8 November 2010 at 7.45pm.

There being no further business the meeting was closed at 2020hrs.