Hawkesbury Upton Village Hall - Hire for Weddings, Parties, Stage for Live music

HAWKESBURY UPTON HALL COMMITTEE

Minutes of Meeting
Held on Monday 14 March 2011

Present:
Angelo Sauro Mick Bendeaux Fiona Steeds Pat Sherry Neil Fozard Debbie Young Gill Oliver Chris Rispin Greg Roberts

1. Apologies
Apologies received from Terry Gardener , Sue Webb & Pete Webb

2. Previous Minutes
The Minutes of the previous meeting were signed as a true record.

3. Matters Arising
Energy update – ongoing
Chair Cleaning – date to be re-arranged.
Honesty Box – sign will cost £34. CR has ordered it.
Hall Heating – PS advised that heating had gone off again during WI meeting. AS to check.
Curtains – Drama are prepared to contribute towards the cost.
Hall Lights – to be done this weekend. Cost will be recovered from Central Networks.
Lee’s Lights – Steve Watts is happy to continue doing the lights. AS will liaise with him.
Family Fun Day – date to be set at next meeting. AS to check calendar.
Booking for 21/5 – big top to be erected on playing field. Hall to be used for toilets. Charge will be minimal if no bar is required. AS/MB to get back to Greg. GR asked that specific details not be published on hall website in future. AS to speak to Lorraine.

Wish list (Pending)
These are items which will be put on hold until funds are available:
Crockery; Lee’s Lights; Playground repairs; New Kitchen; Bench for Playground

4. Treasurer’s Report
Treasurer’s Report was distributed and is attached. Both recent fundraisers were very successful.

5. Emergency Lighting/Fire Bells/Extinguishers & Meter Readings
Emergency checks all carried out by TG.

TG supplied readings: Electricity 234436; Water 807/871; Oil 2’10”


6. Playground Check
No checks done this month as work has been carried out in preparation for RoSPA inspection in April. NF suggested checks be made quarterly from now on. CR will arrange and distribute new rota.

7. Correspondence
Martin Weaver wondered if Hall Committee would want to buy a Mini Marquee he is selling. We do not want it but DY thinks PTA may be interested. FS to pass on DY’s email to MW.

Cropready boundary – AS to ask Simon Warren to sort the shed. We need to find out who owns the wall behind the goal post. NF suggested putting up netting here and at recycling area to stop footballs going onto Cropready’s land.
CR to speak to Pete Roberts re wall.

Biker Event – a public meeting was held with a representative from the Biker’s to answer questions. Main problem is that the event coincides with Armistice Day Parade and Service. It was felt that the bikers leaving on Sunday would cause upset. MB to ask them if they can switch dates. If so, an interim Committee meeting will be arranged to work out a plan before going back to Village.

8. Any Other Business
Bank Account – Sara White’s name has now been removed as signatory and FS has been added.

Parking – DY has spoken to school and they are asking parents and staff to park on the opposite side to the Hall and to keep use to a minimum. If we have specific dates we are particularly busy, we can let them know and they will send out a text alert asking people to keep car park clear. GO suggested that people using School Hall at weekends be encouraged to use school car park as it is often empty whilst people use Hall car park.

Chairman – we should have re-elected the Chairman at last month’s meeting but didn’t. AS was duly nominated by FS and seconded by NF.

DY has had request from teen doing Duke of Edinburgh’s for voluntary work with a Charity. We could provide odd jobs but not regular weekly work.

9. Date of next meeting
The date of the next meeting will be Monday 11 April at 7.45pm.

There being no further business the meeting was closed at 2040hrs.