Hawkesbury Upton Village Hall - Hire for Weddings, Parties, Stage for Live music

HAWKESBURY UPTON HALL COMMITTEE

Minutes of Meeting
Held on Monday 12 July 2010

Present:
Angelo Sauro Terry Gardener Sue Webb Pete Webb Fiona Steeds Chris Rispin Pat Sherry Sam Allen Mick Bendeaux

1. Apologies
Apologies received from Neil Fozard, Sara White and Louise Roberts.

2. Previous Minutes
The Minutes of the previous meeting were signed as a true record.

3. Matters Arising
Hall Boundary – ongoing. As NF was not present, AS to contact Barry re map.
Energy update – Nothing to report.
Sports Equipment – AS to follow up.
Chair Cleaning – Chairs to be steam cleaned.
Photocopier – not sold, MB to put on Ebay.
Crockery – ongoing.
Bar – wall unit delivered. NF to be asked to fit it.
Guiding Event – Badminton are happy to give up their let on 20 Oct so this can go ahead.
Brownie/Guide Sleepovers – ongoing. LR to follow up.
Breakfast Fundraiser – very successful. MB has put “thank yous” in Parish mag.
Picnic on the Rec – CR has arranged various musical groups. Will need gazebo (Jez?) and power source. Pete & Sue to run Pimms Bar. FS/LR to do Kids activities. CR to try to find someone to do BBQ and Strawberries & Cream - if not cancel. Raffle to be organised. No tickets, ask for contribution on the day. Try to find out how many people intend to come (possibly email various groups). SW and Roly available to help.

4. Treasurer’s Report
Report distributed.

5. Emergency Lighting/Fire Bells/Extinguishers & Meter Readings
Emergency checks all carried out by TG.

TG supplied readings: Electricity 226088; Water 720/018; Oil Tank Full



6. Playground Check
No report as NF absent. TG will carry out tomorrow.
SMP still have not replied to CR’s email.

7. Correspondence
RoSPA report received. Satisfactory and no action necessary.

8. Any Other Business

PW asked if Buffs can convert the alcove in upstairs meeting room into a display cabinet. This was OK’d by Committee.

Upstairs window was broken by a football last week and although the carpet has been thoroughly vacuumed glass fragments still remain. PW to organise replacement carpet. Window has been repaired but it is recommended that all windows be changed to double glazed units at some point.

SW has been advised that an adder was spotted in the bike trail area. She asked if a sign should be put up. It was felt that this wouldn’t help as snakes have been seen in various different locations around the village.

Parish Council have done a risk assessment and highlighted the trees at the rear of the rec needing attention. They also asked who empties bins on the rec (Hall Committee).

CR asked if he could arrange removal of the Sycamore tree which borders his property and replace with something else. CR to speak to LR.

TG reported that the Hall phone is not receiving incoming calls. AS to have a look.

10. Date of next meeting
The next meeting will be held on Monday 9 August 2010 at 7.45pm.

There being no further business the meeting was closed at 2055hrs.