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HAWKESBURY UPTON HALL COMMITTEE
Minutes of Meeting
Held on Monday 8 August 2011
Present:
Angelo Sauro Fiona Steeds Pat Sherry Terry Gardener
Chris Rispin Neil Fozard Bryan Robinson Hilary Rogers
Kath Harkness Dave Anderson
1. Apologies
Apologies were received from Mick Bendeaux, Louise Roberts, Sue & Pete Webb
2. Previous Minutes
The Minutes of the previous meeting were signed as a true statement.
3. Matters Arising
Chair Cleaning – Date set for Saturday 13 at 10am at Hall to clean a few chairs and see if its worth doing them all. Anyone available please come along.
Stage Curtains - PS advised that the supplier has advised delay in supplying curtains. Also grant application to “Awards for All” was unsuccessful as Drama Group are not owners of Hall.
Skatepark – DA advised that a formal committee has been set up consisting of adults and children. Also a website has been created and fund raising started. They are trying to get quotes for designing park. SH emailed to ask if Hall Committee for handle grant applications as we are a charity. AS/MB to liaise.
Boundary – ongoing.
Family Fun Day – cancelled due to bad weather. It was decided not to reschedule this year. FS to check if Beaufort has paid for strawberries.
Pre-School Outdoor Play Area – no update.
Lighting – Steve Watts will carry out repairs. TG to ask him to check Urn as it keeps tripping the supply.
Payphone – AS sending it back as it cannot be programmed.
New Kitchen – MB has a quote for a basic range kitchen of £5200. It was felt that we still cannot afford this and perhaps new doors and worktop would be sufficient. AS offered to re-fix missing tiles. KH asked if Dishwasher was working as we will need this for Biker’s weekend – the instructions are missing.
Crockery Hire – NF got quote of approx £2.00 per setting. He pointed out that this would need to be closely managed which would be time consuming.
Wish list (Pending)
These are items which will be put on hold until funds are available:
New Kitchen; Bench for Playground; Stage Curtain Tabs & Lighting
4. Treasurer’s Report
No report as MB on holiday. AS advised that Parish Council have given us £1,000 grant and thanked BR for his assistance in the matter.
5. Emergency Lighting/Fire Bells/Extinguishers & Meter Readings
Emergency checks all carried out by TG – all OK.
TG supplied readings: Electricity 237832; Water 885/291; Oil 3’10”
6. Playground Check
TG completed the checks. NF has looked at RoSPA report and will attend to tiles and look at roundabout.
7. Correspondence
Email from Sue Hope – see Skate Park (above).
8. Any Other Business
BR advised that Parish Council have raised concerns about Insurance cover on Hall and Rec for Biker weekend. Our booking forms states that Hall Hirers should have their own insurance and AS said he would ensure that they formally complete a Hire form and agree to our terms. However, there is still concern. CR offered to review wording of the booking form. AS/BR/CR to liaise with our Insurance Company to check we are covered.
NF advised that people are filling the Hall bin with their rubbish and suggested we start locking it. He thought that by doing this we could move to a fortnightly collection and save money.
PS said that the green waste site will be concreted soon and this will mean the area is closed while work is done. She will try to let people know in advance, but is relying on the Council to give her adequate notice.
HR reported that the metal teapots are missing from the kitchen – these will be required for Show Day.
9. Date of next meeting
The date of the next meeting will be Monday 12 September at 7.45pm in the Village Hall.
There being no further business the meeting was closed at 9.05pm