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HAWKESBURY UPTON HALL COMMITTEE
Minutes of Meeting
Held on Monday 12th December 2011
Present:
Fiona Steeds Pat Sherry Angelo Sauro Dave Anderson
Neil Fozard Bryan Robinson Mick Bendeaux
Hilary Rogers Pete Webb Terry Gardener Sam Allen
1. Apologies
Apologies were received from Chris Rispin , Kath Harkness, Louise Roberts,
Sue Webb and Kate Bashford.
2. Previous Minutes
The Minutes of the previous meeting were signed as a true statement.
3. Matters Arising
Boundary – ongoing. PS advised that HURG have now got the posts and netting but if this is erected Pete Roberts will not be able to get access to his fence, which needs to be repaired. MB to speak to PR. HURG also putting “anti climb” paint on the roof of the shed to stop children climbing on it – a warning notice will be put up.
Heating – a new motor has been fitted to the boiler and there have been no further problems. MB to arrange for radiator and other jobs to be completed when possible.
Christmas Lights – AS thanked DA and his team for arranging the lights which were a great success.
Risk Assessment – AS has contacted Western Power and they will send someone to assess the trees and if necessary trim them back.
Cutlery Cover Charge – AS suggested perhaps a reduced rate could be set for groups who fundraise for the benefit of the Hall. £1 per head was put forward. NF suggested this could be added to ticket prices. PS/SA to discuss with Drama Group.
Constitution & Responsibilities – AS has uploaded the Constitution Document on to the website. All Committee members are advised to read this and raise any questions/concerns at next meeting. BR thinks that as Committee Members we have a potential personal liability.
Wish list (Pending)
These are items which will be put on hold until funds are available:
Resurface Car Park; New Kitchen; Bench for Playground; Stage Curtain Tabs & Lighting
4. Treasurer’s Report
This was distributed at the meeting.
5. Emergency Lighting/Fire Bells/Extinguishers & Meter Readings
Emergency checks all carried out by TG. All OK.
TG supplied readings: Electricity 241878; Water 951/087; Oil 2’8”
6. Playground Check
No report this month. CR has sourced the bolts we need. John Day has fixed the roundabout.
7. Correspondence
Email from KB. Pre-school have not had a chance to tidy out their cupboard but will try to do this early in the New Year. They requested the lights in the cupboard be fixed – NF has done this. Outside Play Area still on hold.
Email from BR re grants available for renewable energy. AS to look at this for Energy Group.
AS has quote for repairs to car park from Cemex. Patch repair is £3040.50 + VAT and total resurface is £6753.12+ VAT. AS to get two more quotes. Meantime we must fill in the holes to get us through winter. SA suggested Derry Griffiths might be able to do this. Item added to wish list as priority.
8. Any Other Business
PW advised that Buffs do not need the room on 22 and 29 December. AS
asked him to let Lorraine Rutter know. He was also concerned that heating may be left on advance. TG/PW to check.
BR asked DA what timeframe for Skatepark is. He replied that they are still fundraising and will review in 12 months. If £30,000 target is then not thought to be achievable they will scale back. Grant money received is in bank but not interest bearing. NF advised that FOSM have interest bearing account.
NF/AS to put shelving in cleaning cupboard and also strengthen worktop unit in bar.
BR advised that Mike Cox is liaison for Parish Council safe. NF thought it might be better to have it out of sight rather than under stairs. AS suggested chair cupboard.
New handle required for Chair Cupboard door. NF to sort.
MB announced that he intends to resign from the Committee at the AGM on 13 February. New Treasurer and Licence Holder will be required. AS to put notice in next Parish Magazine and also for AGM date.
9. Date of next meeting
The date of the next meeting will be Monday 9 January 2012 at 7.45pm. Venue to be advised as we may clash with Parish Council.
There being no further business the meeting was closed at 9.15pm.