HAWKESBURY
UPTON HALL COMMITTEE
Minutes of Meeting held on Monday 14th August 2017
Present
Chris Rispin Angelo Sauro Bill
Cullen Pete and Sue Webb Phil
Dennett Sarah McCombe
Pat Sherry Hilary Rogers Martin Horner
Apologies
for Absence
Fiona Steeds, Kate Bashford, Neil
Fozard, Rebecca Clark, Mark Frankcom, Lorraine Rutter, Derek Higgs, Mandy
Clarke, Sam Allen, Hilary Rogers
Minutes of the Last Meeting
These
were agreed as a true record.
Projects
Awaiting news on grants and quotes
- no update.
Constitution
– Phil has done some work on the agreement and he and Kate
will meet with Dick Whittington.
Car
Park – Chris tried Capstan who confirmed
that they no longer undertake car park repairs but will come back and advise if
there is anyone else who does.
Upstairs
Meeting Room – Flooring & lighting (AS & NF) – no update.
Library
– Sue Hope emailed regarding the
possibility of hosting a Library in the Hall. They will need to provide locked
cabinets. It will be open one afternoon once a fortnight and offer tea and
cakes and it has to be accessible without stairs. The library provides the books and changes them over. Volunteers
provide the manpower – they have a
number of volunteers, including Pat Sherry, some with library experience. The
group need to report back on whether they will raise funds to cover the Letting
costs, how many cabinets will be required, where the funds to start it will
come from, Insurance, provide an answer to the Question over number of users.
Will it include DVDs, kids books?
The
view of the Committee was that it is a Community initiative and could work with WI, Evergreens, Pre-school? There was also a discussion as to whether
there is a need to use the Piano? All groups asked to respond as the proposed
area for the Library will mean the piano has to be moved which can upset the
tuning.
Finance
Treasurer’s
Report - Bill presented the report – no issues
raised. Inglefest contributed £200 to
the Hall which is very gratefully received. Chris has thanked the Robsons.
Parish
Council Report - No
report.
Car
Parking Fees – Neil collected just over £9.00.
Income
Use of Car Park - Use
of the Car Park - It was confirmed that there would no use of the car park for
commercial vehicles unless it was for a limited period and with permission of
the Hall. A flyer requesting contributions from the parents of School children
when using the Hall for parking was suggested – SM will organise.
Bookings
– there are a number of bookings for September.
After
Show Event - Mel has most of the organization in
hand and the Hall needs to provide:
Helpers for 2pm Sunday and clearing
away 9ish on the Monday
CR to check the situation with Bins for
waste as the Show committee are using their own bins.
Provisions for servicing the toilets
and provision for Tickets on door?
Maintenance
·
Chris has done the Meter Readings and
Logs.
·
Maintenance Working Party - next working party to be organised
after the one on the 19th to prepare for the show
·
Stanchion repaired for £100.
Play
Area/Skatepark Report
They have organised a stall at the Show and a Christmas Shopping
evening.
Risk
Assessment
Slippery floor/water flushing in the
ladies toilet.
Emergency
Lighting/Fire Bells – all ok.
Correspondence
None.
Any
Other Business
Angelo to look at CCTV.
Water heater is broken- Angelo to look
to repair.
Hallmark standard for Village Halls
requires Health & Safety document and Hygiene Certificate. It will provide insurance premium discounts
as well as a recognition of the quality of the venue. Angelo will circulate the
Hallmark list for level 1.
Date
of Next Meeting
The date of the next meeting will be 11th
September 2017 at 7.45pm