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Minutes of Meeting
Held on Monday 11 th November 2013
Present:
Angelo Sauro Martin Horner Chris Rispin Hilary Rogers
Hazel Bleaken Neil Fozard Bill Cullen Pete & Sue Webb Pat Sherry
Sam Allen David Anderson Sue Hope (part)
1. Apologies
Kath Harkness Lorraine Rutter Jane Stanbridge
Fiona Steeds Kate Bashford
2. Previous Minutes
These were signed as a true record.
3. Matters Arising
Bank Documents – ongoing. HB advised that Danny recalls taking them to the Bank and they are in the Bank, but they do not have any. Brian Robinson still trying to resolve.
Wall – HB asked a few to quote, but nothing more heard as yet.
Floor – replaced. Some finishing works just done today. Special cleaning measures required. Old flooring has been stored for the time being. Advised that can put a channel in the floor in the kitchen in case of emergency flooding.
Website – awaiting another meeting.
Hall Pricing – Need to find out what notice is required to increase prices FS. BC to suggest rate rise based on increased costs since the last rise and identify any anomalies such as bar costs that need addressing.
Biker Event – Went well, no complaints known and payment made. Approximately £1800 profit. Well done to all organisers and supporters.
4. Parish Council Report
HB produced a new tender for grass cutting which appeared to meet the needs of the Hall NF/CR said they would do sort the hedges out by the play area. Mark Frankom has resigned from the Play area sub-committee and so Parish Council need to appoint a rep’ although Sue Hope on the committee.
5. Play Area Report
David Anderson needs a form for the Play area report CR .David has resigned from the committee and seeing if he can find an alternative. Many thanks to David for his contribution to the workings of the committee and the maintenance of the Hall, the recreation field and the skate park.
Grass seed for Field CR
6. Grants Sub Committee Report
See email from Kate Bashford basically ongoing work along the lines of previous meetings
Wishlist
These are items which will be put on hold until funds are available:
Resurface Car Park; New Grid & Soakaway; New Kitchen; Canopy for Disabled Entrance; Stage Curtain Tabs; New Wall; Projector; PA System + Amp
7. Treasurer’s Report
BC advised that had a surplus of £5,500, but this will net down to just over £2500. Skate Park account balance is over £6000, paid ROSPA bill.
8. Hall Bookings
Bookings are still quite healthy through to November.
9. Emergency Lighting/Fire Bells/Extinguishers & Meter Readings
CR carried out checks – OK. Guttering is leaking and the downpipe needs replacing.
CR did meter readings: Electricity 264943; Oil 39"; Water 1318-644
10. Correspondence
Email from Kate on grants. David Anderson’s resignation. Thank you to be sent for First aid cover from firework committee AS
11. Any Other Business
The central heating boiler has failed and has to be replaced as soon as possible. Two companies quoted who cannot do the work until next year. Steve Blakeney can do it within the week and is cheaper as there is no VAT.
We have already lost one daily booking as there is no heat, so this has to be factored in. Not therefore feasible to wait until next year. Agreed unanimously to proceed with SB. Formal note to SB for order so this will activate one of the grants.
Various members can find heaters to heat the hall.
Renewed Gaming and lottery licence, we need to ensure that we notify of any events. Needs to go on the booking form and additional charge to be made.
HURG the waste is now picked up by a lorry, which now involves 3 trips. Last time the lorry got stuck, so no longer allowed to collect the green waste. Meeting later this week Thursday 14 th at Beaufort to resolve. The site is now full so we have asked HURG to put a sign up advising that the site is now closed until further notice.
Murder Mystery 22 nd March 2014.
Sita have taken over from Hills waste, but did not turn up so going to be chased. AS
Ongoing to establish an auditor for next year
12. Date of next meeting
The date of the next meeting will be Monday 9 th December 2013 at 7.45pm.
There being no further business the meeting was closed at 9.50pm.