HAWKESBURY
UPTON HALL COMMITTEE
Minutes of Meeting held on Monday 12th December
2016
Present
Chris Rispin Angelo Sauro Hilary Rogers Martin Horner Neil Fozard
Pat Sherry
Pete and Sue Webb Louise Roberts Mark Frankcom Sally
Bleaken Jane Stanbridge
Apologies
for Absence
Fiona Steeds Bill Cullen
Kate Bashford Lorraine
Rutter Sam Allen
Minutes of the Last Meeting
These
were agreed as a true record.
Projects
The committee discussed the list of key
projects and agreed a priority order based on current availability of funds and
then considered where grants may be obtained
Project
list
·
Undertake electrical work as a result
of 5 year check. £2432 + VAT quote obtained and agreed start date at February
half term.
·
Obtain further quotes for repair to the
tarmac car park.
·
Refit sign to skate-park (Undertaken
the following Saturday as a working party priority)
·
Redecoration of Upstairs Meeting Room –
Flooring and replacement ceiling tiles approximately £1500 less £750 grant –
Plus lighting to room £544+VAT (hoping for grant) undertake as moderate
priority.
·
Pre-School Extension – no update.
·
Development of porch and replacement
stage doors – awaiting quotes. It was
suggested Jack Weston should quote.
·
Investigation of grants for windows as
the cost is £7702 and we cannot complete with the current level of funds.
·
Replacement front doors £3200, as above
– await grant funding.
·
Outside courtesy lights £925 + VAT –
hold for now.
·
Pre-school no longer require a socket
in the storage cupboard. It was thought an extension lead could be provided
Finance
Report
Finance
report – Bill was absent but report sent through.
Possible
Cleaner from Hillesley - Sue Butcher.
SB to contact CR.
Parish Council Report
Grants are available and bids need to
be put in. There is a possibility of Member awarded funding through Sue Hope.
Recreation ground has been designated
as a green space.
Loanstar – development on Park Street was briefly discussed.
Deed Document and Title Plans – outcome
of further search – update from Bryan (Bryan has resigned from PC and new Chair
is Mike Cox).
AGM
– planning was discussed most of the current committee were
available to stand again for at least one more year.
JS and KB are applying for grants and we
need someone to undertake project management of the proposed schemes.
FS was asked to provide special invite
to AGM for those Hall participants who do not always attend.
Income
·
Bookings – opportunities in February. Big Breakfast was proposed for 23rd
April 2017.
·
Marketing – we discussed the
opportunities for events and it was suggested hat we should try and organize 3
events per annum to raise funds for the Hall, but this does need an organizer.
There is to be an event in the show committee tent on the Sunday and by the end
of January applications have to be in. it was agreed the Hall should submit an
application, but there is a need to raise a special event committee to support
it as many of the other representatives already fundraise for their own clubs
and societies.
Maintenance
·
Meter Readings had been undertaken.
·
Maintenance working party – 17th
December.
·
Play equipment maintenance – no
representative available.
Play
Area/Skatepark Report
·
Report - no representative available.
·
Signage – resolved.
Risk
Assessment
·
Risk Assessment Report – Very tall
ladder is being replaced by Drama.
·
Health & Safety Issues – none
specified.
·
Emergency Lighting/Fire Bells – checks
undertaken and logged.
·
Constitution – ongoing – KB has agreed
to help produce the trustee handbook.
Correspondence
Tim
Watts has asked if he can park a vehicle in the car park – agreed to ask for
£30 per month. Hairdresser car parking
was also discussed. FS to write to Natasha suggesting a £15 per month payment.
School parents use the hall car park
and it was thought donations would be appreciated as the quotes to tarmac the
car park exceeded £20,000.
It was agreed to get 12 chairs from
Horton, provided they were reasonable (in the end CR has picked up 20 and
stored 10 in the cupboard next to the meeting room).
Date
of Next Meeting
16th January at 7.45pm at
the Fox Inn.