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Minutes of Meeting
Held on Monday 14 th October 2013
Present:
Fiona Steeds Martin Horner Chris Rispin Hilary Rogers Angelo Sauro
Jane Stanbridge Hazel Bleaken Neil Fozard Bill Cullen Kate Bashford Pete & Sue Webb
1. Apologies
Kath Harkness Lorraine Rutter Sue Hope Sam Allen
2. Previous Minutes
These were signed as a true record.
3. Matters Arising
Bank Documents – ongoing. HB dealing with this.
Wall – Steve Chappell will give a quote. HB to follow up.
Floor – is being replaced w/c 28 October. Fitters will give full care instructions. If anyone wants the old wood it is up to them to collect it – otherwise it can go on the bonfire. PW suggested fitting something to divert water from leaking into the hall in case of future flooding in kitchen.
Website – has been updated with photos and text – almost finished.
Hall Pricing – It was agreed to implement price increases early next year. Amounts to be agreed at the next meeting. BC still working on ways to ensure all monies due are paid. It was suggested that we give a discount for regular users who pay by Standing Order. FS to check Minutes to find out when we last increased our charges.
Biker Event – AS has prepared a checklist (attached). They will be setting up on Thursday pm.
4. Parish Council Report
HB asked if we were happy with the grass cutting, which we are. She asked that we prune the hedgerows behind the Play Area. NF/CR said they would do this.
5. Play Area Report
No Report due this month.
6. Grants Sub Committee Report
We were successful in getting 2 grants for £3000 each. They are specifically for a new boiler. One is payable on completion and presentation of invoice. The second has not been confirmed and JS is pursuing this with SGS. AS has arranged for 2 further quotes for boilers which he will circulate asap – Steve Blakeney’s quote is for just under £6000. As we have this money available and, given the state of the current boiler, the Committee voted by a majority to go ahead and put in a new oil boiler – subject to confirmation of second grant. We also have quotes for bio-mass which the Committee agreed should be looked at as a long term possibility. AS also went through the main points arising from Jes’s Energy Audit (attached).
KB & JS have also found potential grants for the new Kitchen and the Canopy. They are working on this. FS gave them EHO Premises Report.
Wishlist
These are items which will be put on hold until funds are available:
Resurface Car Park; New Grid & Soakaway; New Kitchen; Canopy for Disabled Entrance; Stage Curtain Tabs; New Wall; Projector; PA System + Amp
7. Treasurer’s Report
BC’s report was circulated and discussed. BC is continuing to improve the clarity of the layout of the report.
8. Hall Bookings
Bookings are still quite healthy through to November.
9. Emergency Lighting/Fire Bells/Extinguishers & Meter Readings
CR carried out checks – OK. Guttering is leaking and the downpipe needs fixing.
CR did meter readings: Electricity 263727; Oil 45"; Water 1297-227
10. Correspondence
None.
11. Any Other Business
PW reported that he had been told that someone was upstairs when they came for Karate and he was concerned that the door may not be closing properly again.
HB reported that the Show Committee were very unhappy with the state of the kitchen and that they had to clean it before making the Teas. There was also a problem with tables.
11. Date of next meeting
The date of the next meeting will be Monday 11 th November 2013 at 7.45pm.
There being no further business the meeting was closed at 9.50pm.