HAWKESBURY
UPTON HALL COMMITTEE
Minutes of Meeting held on Monday 10th October 2016
Present
Angelo Sauro Fiona Steeds
Hilary Rogers Martin Horner Neil Fozard
Mark
Frankcom Jane Stanbridge Pat
Sherry Sally Bleaken Bill Cullen
Rebecca
Clarke
Apologies
for Absence
Chris
Rispin Lorraine Rutter Louise
Roberts Kate Bashford Sam Allen
Sue Hope
Minutes
of the Last Meeting
August’s Minutes were agreed as a true record and signed by
the Chair.
Projects
- Kitchen – Angelo is asking Steve Blakeney about moving
the Burco. It had been incorrectly
wired up but has been repaired.
- Upstairs Room – Mark
is almost finished with the decorating. He will liaise with Caroline re
flooring. Angelo has arranged for
the electrician to look at lighting during half term week.
- Pre-school Extension – Kate has asked twice for an update but
nothing so far.
- Porch – Chris hasn’t heard back from Richard Bleaken.
- Windows – Jane arranged for Yate Windows to measure up
for aluminium door. They also measured windows and she is awaiting their
quote. SGC don’t have grants
available but Jane may be able to source small grants.
Finance Report
Bill distributed October’s statement
which was discussed. We are paying £600
p.a. to have doormat cleaned. Bill to
check details of our contract. Neil
suggested investing in a steam cleaner and 2 mats. Louise to be asked if she would be prepared
to clean the mat. Beaufort House paid for their parking
space. Skatepark sign has been paid for.
Parish
Council Report
Sally updated us on the Community
Library scheme which is under consultation.
Costs involved are unclear but if we are to set up a library we would
need a dedicated, accessible space which we would have to shelve. A volunteer
would be needed to run it and a laptop would be necessary. The Committee felt
that there is no space in the Hall which fits the criteria. Hilary suggested it might be easier to
transport people to Yate or Wotton to access the library. No progress on deed document.
Income
- Bookings – Angelo advised that the Bonfire Committee have
completed and signed a Risk Assessment.
They are paying for Hall Hire (using kitchen and toilets) and will
give a donation depending on takings.
They will buy and sell their own drinks. Angelo is happy for them to use his
licence.
- Marketing – Chris to update at next meeting.
Maintenance
- Meter Readings – Chris did these.
- Maintenance Working Party – Saturday 29th October at 10am. Jane to post on Facebook.
- Play Equipment Maintenance – no report.
Play
Area/Skatepark Report
Rebecca advised that they now have the
sign. She will make it available for the
Maintenance Group to put up on 29/10.
Risk
Assessment
- Constitution
– ongoing.
- Emergency
Lighting/Fire Bells – 2 x fluorescent tubes required.
- Risk
Assessment Report – Chris finalising this.
Correspondence
Three replies from neighbours regarding
CCTV. All were in favour. Angelo is looking at various systems.
Any
Other Business
Louise reported that the pedal bin is
broken. Angelo will have a look at it.
Louise asked if PTA had moved a picture
from the Hall before their Ball. Fiona
has asked Kate, and Rebecca will also make enquiries.
Neil has £25.91 from car parking
donations.
Martin offered wood for the
bonfire. Angelo will advise when he can
bring it round.
Sally to ask Drew to move the deer
roast equipment from the Rec.
Hilary asked if the piano could be put
back in its normal place – it is in the chair store.
WI are missing a box of books – does
anyone know where they have been put?
Bill asked Rebecca to get PTA to give
Lorraine the actual hire times and rooms used over the weekend of the Ball for
billing purposes.
Date
of Next Meeting
The date of the next meeting will be 14th
November 2016 at 7.45pm
There being no further business the
meeting closed at 9.15pm.