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HAWKESBURY UPTON HALL COMMITTEE
Minutes of Meeting
Held on Monday 26 th November 2012
Present:
Chris Rispin Bryan Robinson Dave Anderson
Fiona Steeds Angelo Sauro Neil Fozard
1. Apologies
Apologies were received from Kath Harkness, Mick Bendeaux, Pat Sherry,
Pete & Sue Webb and Kate Bashford.
2. Previous Minutes
The Minutes of the previous meeting were signed as a true statement.
3. Matters Arising
Bank Documents – ongoing.
Hall Website - ongoing.
Boiler – CR said that the Energy Saving Trust are giving grants. He will follow up. BR suggested looking at other forms of sustainable energy.
Lighting – could possibly be fixed over Christmas period if we can get Tom’s scaffolding.
Door Lock – AS thinks this is ok.
Dog Mess – CR offered to draft a notice for Parish mag and a sign for car park.
Lead for Roof – Insurance paid out £680. Quote is £780 including VAT. The wall at front needs attention. FS to contact Christine Chancellor for quote.
Goal Posts – AS to speak to Stan.
Trees - CR said he will contact electricity people who will assess what needs to be done.
Cycle Sportif Event – letter of complaint from Parish Council. The event was very busy and the amount of cyclists caused a nuisance on the roads, particularly to horse riders. PC ask that any such future events are well advertised in advance to allow public to avoid them. AS to write to organisers outlining our concerns re organisation and seek reassurance for future events. Ask MB if we received money from online photos.
Bikers Event – Went well – no problems reported.
Bonfire Night – ground needs attention. Tom Cole has topsoil. AS to report back when they have their follow up meeting.
Wishlist
These are items which will be put on hold until funds are available:
Resurface Car Park; New Kitchen; Stage Curtain Tabs
4. Treasurer’s Report
MB’s report to be distributed.
5. Emergency Lighting/Fire Bells/Extinguishers & Meter Readings
CR to carried out checks. He has contact Steve Watts who will look at exit lights which are not working.
CR did meter readings: Electricity 250564; Oil 31" ; Water 1124 970
6. Playground Check
CR did check. This duty will now be passed to Skatepark Sub-Committee. BR suggested we ask RoSPA to add skatepark to annual inspection. DA to follow up and enquire about cost as Parish Council may pay for this.
7. Correspondence
Email from school requesting permission to use Hall in event of Emergency Evacuation. Committee OK with this – however should the Hall be in use at the time, the User would have to give permission for pupils to go in. FS to email Tracy Norris. AS will let them have a key.
Quote from Tru-Shine re floor for £750 plus VAT. AS to ask if this includes repainting lines. They could do it over Christmas period.
8. Any Other Business
Skatepark is built and ready to use. However muddy conditions have meant that contractors are keeping fencing up until ground dries out. Ground to be reseeded. A small concrete path has been established. Official opening is January subject to weather. Press will attend. Sue Hope emailed asking if contractors had cut hedge. This had been done by Hall Committee prior to work starting and should grow back quickly. Bench to be sited.
BR asked that all Committee Members be reminded of the importance of attending the next meeting as Helen Black will be there to finalise Constitution Issues. It was also agreed that a maximum of 3 Parish Councillors would attend.
We pay £40 for annual membership of NCVO. It was decided not to renew this as we have not benefitted from it.
HSE Safety Checklist to be reviewed.
9. Date of next meeting
The date of the next meeting will be Monday 10 th December at 7.45pm.
There being no further business the meeting was closed at 9.25pm.