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HAWKESBURY UPTON HALL COMMITTEE
Minutes of Meeting
Held on Monday 13 September 2010
Present:
Angelo Sauro Mick Bendeaux Terry Gardener Sue Webb
Fiona Steeds Chris Rispin Hilary Rogers
1. Apologies
Apologies received from Pat Sherry, Pete Webb, Louise Roberts,
Neil Fozard and Sara White.
2. Previous Minutes
The Minutes of the previous meeting were signed as a true record.
3. Matters Arising
Hall Boundary – ongoing. Barry does not have any info. CR to check O/S map on internet. MB to check old documents.
Energy update – Nothing to report.
Sports Equipment – ongoing.
Chair Cleaning – ongoing.
Photocopier – Hasn’t sold on Ebay. AS to arrange disposal.
Crockery – SW dealing with this.
Trees – ongoing.
Carpet – has been fitted but is not edged. SW will ask PW to follow up.
Wasps Nest – has gone and a bill for £25 has been received.
Hand Dryer – replacement is needed. MB to order new one.
Gutters – AS has spoken to Tom but might be better to wait until leaves have fallen before they are cleared.
Ramp – ongoing.
Picnic on the Rec – very successful.
4. Treasurer’s Report
Treasurer’s Report covering two months was distributed. The bill for the broken window came to £323.00 and had to go through insurance. The person responsible for damage paid us £150.
5. Emergency Lighting/Fire Bells/Extinguishers & Meter Readings
Emergency checks all carried out by TG.
TG supplied readings: Electricity 228197; Water 742/296; Oil 3’10”
6. Playground Check
CR carried out checks. Repairs to the Climbing Frame now urgently need to be done. Also there are a number of loose bolts which need to be tightened. AS may have a tool for these. AS/TG/CR/NF to liaise regarding repairs.
7. Correspondence
None.
8. Any Other Business
John Otley has asked that his name be removed from mailing lists as he is no longer PC representative.
Parish Council have asked for a socket to be fitted outside the kitchen window. This request is thought to have come from the Show Committee. Hall Committee were in agreement if it is safely sited (away from the tap) and we do not have to bear the costs. FS to ask LR why the request was made.
PC also asked if the tap on the corner of the Rec works – TG confirmed that it does. They also asked who empties bins on Rec. FS to advise that it is the Hall Committee (NF).
TG reported that Nicola Kendall has booked the Hall on Sunday for a band practice. She has requested that this be free of charge and in return her group will perform at a Fundraiser for us. This was agreed by the Committee. It was suggested that something be arranged for January 2011.
TG wants to give up his role as Bookings Secretary. He is happy to stay on the Committee and hold keys for the Hall and help with the Playground. AS thanked him for all the work he has done.
The Show Committee paid us £140 for use of the Hall over Show weekend. It was felt that they had underestimated the amount of hours they used the Hall and should have paid more. CR to discuss with Vicky.
TG advised that Beaufort House are due to pay for their annual parking and need to be contacted. There is concern that school staff also use the parking free of charge.
9. Date of next meeting
The next meeting will be held on Monday 11 October 2010 at 7.45pm.
There being no further business the meeting was closed at 2110hrs.