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Minutes of Meeting
Held on Monday 11 th March 2013
Present:
Angelo Sauro Bryan Robinson Fiona Steeds Pete & Sue Webb
Chris Rispin Kate Bashford Martin Horner
1. Apologies
Apologies were received from Neil Fozard, Dave Anderson, Kath Harkness, Pat Sherry, Louise Roberts, Hilary Rogers, Jane Stanbridge and Lorraine Rutter.
2. Previous Minutes
The Minutes of the previous meeting were signed as a true statement.
3. Matters Arising
Bank Documents – South Glos Council lawyer has advised that problem may be solved by someone with knowledge of Hall history of signing a declaration that conveyance document exists. BR has been asked by PC to collate any relevant documentation. AS to give him key to our files. CR thinks they include a plan.
Boiler – SH passed on Severnwye Energy Advice info. For £375 + Vat they will audit Hall and advise. BR thought this should be done as previous audit is now out of date. Grants sub-committee to investigate. KB to contact Vicky Pember.
Goal Posts – NF has disposed of them.
Trees – waiting for Western Power Distribution to come and trim trees.
Wall – Quote from Chancellors approx. £5000 + VAT. AS to speak to Tom Cole.
Skatepark – DA emailed Minutes of Skatepark Committee meeting which were read out. These will be put on website. Official opening 20 th April.
Ukelele Event – AS advised that Fish & Chip Van is booked for Saturday. Guides doing lunches. Parking is a concern. CR to ask if we can use Cricket Club Car Park. He will put notice of event in Parish Mag. AS to alert organisers to limited parking space. LR selling 70 tickets to evening concert. We may do a Hall Breakfast on Sunday unless Karate need Hall – AS to confirm.
Air Ambulance Recycling Bin – FS to request that unit is moved urgently.
Rolling of Field – ongoing.
Hall Floor – AS to ask fitters to come back and look at damaged boards.
Hall Website – ongoing. KB can get photos of drama event for website.
Guide Panto – very successful. £150 raised on bar for Hall Funds.
Wishlist
These are items which will be put on hold until funds are available:
Resurface Car Park; New Kitchen; Stage Curtain Tabs; New Wall; New Grid & Soakaway
4. Treasurer’s Report
MH hasn’t prepared report as he and Mick are still in process of hand over.
He asked if people could ensure payments put through his letterbox contain their name and organisation.
5. Emergency Lighting/Fire Bells/Extinguishers & Meter Readings
CR carried out checks. Steve Watts still has not come up. CR may have to ask someone else. Oil usage is high. MH suggested checking battery on timer.
CR did meter readings: Electricity 255066; Oil 37" ; Water 1204 262
6. Correspondence
LR sent hire rates for various Halls in the area. KB offered to do an analysis of prices.
Grant information re NCVO passed on from MB. KB took this.
7. Any Other Business
BR advised that Sth Glos will start charging for green bins which will put pressure on our composting site.
KB had emailed asking if more coat hooks could be put up in foyer. This has been done.
MB left details for Bikers who are again booked in for October.
MH asked if we had experienced problems with people leaving cars over Badminton weekend. This has not been a problem for the Hall.
BR noticed that Minutes on website were in wrong place. AS to sort.
KB asked if Pre-school could put extra nails in wall to hang children’s work from. It was suggested that magnetic board might be safer. KB to follow up.
8. Date of next meeting
The date of the next meeting will be Monday 8 th April 2013 at 7.45pm. Venue to be advised.
There being no further business the meeting was closed at 9.15pm.