Main menu:
Minutes of Meeting held on Monday 8 th December 2014
Present
Angelo Sauro Neil Fozard Fiona Steeds Bill Cullen Martin Horner Sue Webb Pete Webb Chris Rispin Hilary Rogers Kate Bashford Sue Hope Bryan Robinson
1. Apologies
Steve Magrath Pat Sherry Jane Stanbridge
2. Previous Minutes
The Minutes were signed as a true record.
3. Matters Arising
Deed Documents – ongoing.
Hall Door – AS has cleaned the lock but the problem is still recurring. He will try again.
Licence – ongoing.
Light Bulbs – these have been purchased. Some transformers are needed. KB to be given the receipts.
Dog Sign – CR to get the sign made up. Another notice to go in the Parish mag.
Defibrillator – this was thought to be faulty but has been checked and is ok.
Easyfundraising – AS did a mail drop to ask people to support the Hall. Total raised so far is approximately £143. KB suggested a small item like a microwave could be a target item.
Trees – ongoing.
Water Softener – AS to price this. CR will let him have details of the system he uses. Add to wishlist.
4. Parish Council Report
BR said that the school football had requested the pitch be cut but PC have already fulfilled their quota of cuts for the year.
5. Play Area/Skatepark Report
DA submitted a report. He wants to buy 4 chain link adjustors for swings at a cost of £36. AS/NF are attending to repairs. Hedge and tree adjacent to CR’s property need to be cut. BR asked that we check that insulation on the half pipe is still intact. The items needed to repair the half pipe have been purchased and should be paid from Skatepark funds. BC reported that the annual skatepark insurance has been paid.
6. Grants Sub Committee
We were awarded a £14,000 grant for the new kitchen. SH suggested we consult regular caterers and users on layout. KB has already sent out a questionnaire but is happy to receive further input. FS reported that
SGC Food Safety have been in touch and KB will contact them.
Please could all groups who use the kitchen for catering please email KB with suggestions/ideas for the new kitchen asap – bashfords@hotmail.com
AS is waiting for the contractor who is doing the Wall to give him a start date. This grant is payable on proof of our payment of the invoice.
Wishlist
These are items which will be put on hold until funds are available:
Resurface Car Park; Disabled Canopy; Water Softener
7. Treasurer’s Report
The report was distributed and discussed. LR has written to some regular Hall users who as still paying at the old rate. BC said that it will be possible to nominate certain events (eg Bikers Weekend) as "fundraisers" so that we can show how much we have raised ourselves when applying for grants. BC proposed that we set aside an amount for contingencies which will be shown separately in the Improvement Fund. It was agreed that we will decide each month how much we can afford to allocate to this.
8. Hall Bookings
Disco on 20/12. AS asked for people to support this as the takings will be split between guiding and the Hall. MH volunteered to help on the bar.
9. Emergency Lighting/Fire Bells/Extinguishers & Meter Readings
CR carried out checks. Oil consumption is definitely down.
CR did meter readings: Electricity 301 (new meter); Oil 40"; Water 1573-006
10. Correspondence
Food Safety questionnaire received from SGC. FS has completed and returned .
Venues for Hire website will advertise our venue for free. AS to action.
Letter re consultation on de-regulation of licensing.
Letter regarding tracking assets – AS to look at this.
Letter from Buffs who are upset at a request for their memorabilia to be moved. SH explained that this request had been made to allow other groups (ie Youth Club) to have some wall space. There was no suggestion that Buffs be asked to permanently remove anything. AS suggested we clear out the eaves which might allow us to move filing cabinet etc. BC thought a pull down screen might be a good solution.
11. Any Other Business
Pre-school have requested a phone be put in the office as pay phone doesn’t work and mobile signal is unreliable. SH was concerned that there may be a legal requirement for a public phone for emergencies. FS to find out.
BR has been told by some walkers that the Cotswold Warden said the Trustees of the Hall did not want walkers to meet at our car park. AS explained that the Hall had been widely advertised to walkers as a meeting place and our concern had been that we may need the parking space for our own events. We had only asked that they check before arriving en masse.
CR to advertise the AGM (to be held 9/2/15) in the Parish Mag.
11. Date of next meeting
The date of the next meeting will be Monday 12 th January 2015
There being no further business the meeting was closed at 9.50pm.