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HAWKESBURY UPTON HALL COMMITTEE
Minutes of Meeting held on Monday 14th December 2015
Present
Angelo Sauro Martin Horner Fiona Steeds Jane Stanbridge Bill Cullen
Sam Allen Steve Magrath Kate Bashford Neil Fozard Sally Bleaken
Apologies for Absence
Lorraine Rutter Chris Rispin Pat Sherry Andy Musty Sue & Pete Webb
Hilary Rogers Mark Frankcom Sue Hope
Minutes of the Last Meeting
These were agreed as a true record and signed by the Chair.
Projects
Kitchen – Kate said that the lottery grant has been paid to us. It was agreed that a working party would be arranged to clear the Hall prior to work starting on 24/3. FS to email WI and ask them to clear their cupboard. Angelo will arrange to sell the old dishwasher. Kate to ask Martin if he can arrange for decorating to be included – either by him or a subcontractor. Wall paint colour to be decided. Angelo agreed to be contact for MW when Kate is on holiday. The Committee thanked Kate and Jane for all their hard work.
Upstairs Room – Mark Frankcom emailed to say that nothing will be done until January.
Garden Waste – no update as Pat was not at the meeting.
Porch – ongoing.
Planning of AGM – everyone present said they would stand again. Angelo wants to take a step back from being Licensee. We need to find a solution – whether we pay someone as a Steward or find someone to join the Committee and take over the running of the bar.
Finance Report
Bill had distributed the report, which was discussed. Bill particularly thanked the Drama group for their fundraising efforts on behalf of the Hall. Sam said they were running a Murder Mystery night in May. Bill also advised that insurance costs will be incurred in using Beaufort Bureau.
Parish Council Report
Sally Bleaken stood in for Andy. There was no report as such but she told the Committee that a meeting would be held in the Hall on 9/1/16 to discuss the future of the Village Shop. This will be going up for sale but is deemed a Community Asset. Parish Council would like as many people as possible to attend the meeting. Deed Document is ongoing.
Constitution and policies – requirements in connection with Grants
to be discussed in January. Angelo to update the website.
Income
Marketing
Various fundraising ideas were discussed including Jane’s idea to hold joint fundraising BBQ with charities. Sally proposed a joint 80s disco fundraiser with a World Challenge student and also a "Beer Bash" function. The Committee liked the idea of "Rock on the Rec" next September. Sally would be prepared to get involved in organising this. To be discussed further at next meeting.
Bookings
Lorraine sent an update of bookings which are fairly good for Jan/Feb.
Maintenance
Meter Readings – Chris did these.
Cleaner – Miranda Baldwin is cleaning in the week and Louise Roberts at weekends. Pre-school have not invoiced us for Miranda’s hours - Kate to follow up.
Adjacent building – Angelo gave Kate a copy of the surveyor’s report to pass on to pre-school..
Working Party to be 16 th January. Neil & Angelo to sort cupboard floor.
Clothing Bank – Sally will ask Tom to move this.
Play Area/Skatepark Report
Steve said there has been no Skatepark Committee meeting since the summer. Insurance for Skatepark was £775. Bill is concerned that funds need to be topped up to cover future costs. Steve to find out what Sherston pay for insurance. Signage is ongoing.
Risk Assessment
Emergency Lighting/Fire Bells – checks done by Chris.
Correspondence
Chris had distributed the insert for Parish Mag. Sally was concerned that figures don’t add up.
McMillan Cancer Care Fundraiser next July has been cancelled.
AOB
Louise reported that the oven was left on after PTA do on Saturday.
Jane thought a noticeboard in the new kitchen with checklist and hygiene rules would be good. Kate to look at this.
Neil asked for the "wishlist" to be re-instated and to include Windows and Water Softener.
Date of Next Meeting
The date of the next meeting will be 11 th January 2016 at 7.45pm
There being no further business the meeting closed at 9.40 pm