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Minutes of Meeting held on Monday 8th September 2014
Present
Angelo Sauro Pat Sherry Fiona Steeds Bill Cullen Bryan Robinson
Sam Allen Jane Stanbridge Hilary Rogers Chris Rispin Steve Magrath
Apologies
Helen Keogh Kath Harkness Sue Hope Pete & Sue Webb Martin Horner
Kate Bashford Lorraine Rutter Neil Fozard
2. Previous Minutes
The July Minutes were signed as a true record – August meeting was cancelled.
3. Matters Arising
Bank Documents – ongoing.
Website – ongoing. AS will add a Facebook link. JS asked everyone to "like" the Hall page if they are on Facebook.
HURG – PS will attend a meeting with SGC on Thursday. She hopes to find out if compost will still be collected as the person who does this now has left. CR wondered if Parish Council could consider managing the site in future.
Hall Door – there is an ongoing problem with the door not shutting properly. JS found the Hall open on Sunday.
Pre-School – they sent an email thanking us for the free Hall Hire to enable them to run a fundraising event.
Bikers – they have not been in touch. AS to follow up.
Licence – Alex Powell would like to be a licensee for the Hall. AS thinks he should be co-opted on to the Committee as a Village Rep. We will pay for the training for this. The Committee agreed this.
Light Bulbs – AS is dealing with this.
4. Parish Council Report
PC are concerned that SGC have not made the ground good. AS suggested strimming the area. PS to raise the matter at the Thursday meeting. BR asked if there was any follow up on the dog fouling notice. AS to circulate proposed wording which will be agreed by email and CR can get the sign made.
5. Play Area/Skatepark Report
They are meeting next Tuesday. Will Noviss has requested that the dirt track be re-instated. John Day still hasn’t fixed gate. Playground check was carried out on 31/8. AS to ask NF to look at the bolts which are damaged.
6. Grants Sub Committee JS advised that New Homes Bonus Scheme have asked for more information in
respect of Kitchen application. Forum will be on 18/9 when we should find out if we have been successful. SA still pursuing grant for PA system.
Wishlist
These are items which will be put on hold until funds are available:
Resurface Car Park; New Kitchen; Disabled Canopy; New Wall; PA System/Amp
7. Treasurer’s Report
BC’s report had been distributed and was discussed at the meeting. BC asked AS
to find out if we can pursue an Energy tax break. BR suggested we set up an "emergencies" bank fund. AS asked BC to look into interest bearing savings accounts for this purpose.
8. Hall Bookings
After School Club function on 20/9. Cricket Club on 27/9. Bikers 25&26/10.
BR asked about police having been called out on Show night. CR advised that this was to the Show marquee and not to the Hall event. Show Committee have also been asked to remove deer roast and tables.
9. Emergency Lighting/Fire Bells/Extinguishers & Meter Readings
CR carried out checks.
CR did meter readings: Electricity 273098; Oil 46"; Water 1541-600
10. Correspondence
Email from Defibrillator people - see below..
Any Other Business
BC advised that information regarding the Gambling Act has been submitted.
SM advised that the School Shopping evening coincides with Drama event on 28/11. They normally use our car park. CR suggested SM ask Cricket Club if they can use their car park instead.
AS had to get Steve Blakeney to fix ladies toilet. Bill submitted.
Defibrillator unit has been installed. There is a maintenance schedule and it must be checked every two weeks. AS asked for volunteers for rota to check this
Mydonate registration is complete and gift aid working. The only charges are 15p for debit cards and 10p for credit cards. This will be used for donations and for people borrowing chairs, tables etc.
Easyfundraising – current total is £80. AS will redistribute information.
AS has submitted Charities Annual Return.
11. Date of next meeting
The date of the next meeting will be Monday 13 th October at 7.45pm.
There being no further business the meeting was closed at 9.15 pm.