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HAWKESBURY UPTON HALL COMMITTEE
Minutes of Meeting held on Monday 12 th September 2016
Present
Chris Rispin Angelo Sauro Fiona Steeds Hilary Rogers Martin Horner
Pat Sherry Louise Roberts Kate Bashford Sally Bleaken Bill Cullen
Caroline Mockford
Apologies for Absence
Neil Fozard Mark Frankcom Jane Stanbridge Lorraine Rutter
Minutes of the Last Meeting
August’s Minutes were agreed as a true record and signed by the Chair.
Projects
Kitchen – Angelo has looked into relocating the water spout to the server as it would be more practical. He will get a quote for this work. Kate confirmed that two of the teapots will fit under the spout if the drip tray is removed (it can easily slide back in for cups).
Upstairs Room – Mark emailed a progress report. We have a £750 budget for flooring. Sally suggested a linoleum type flooring would be better than laminate. Caroline will get quotes. Youth Club Committee meeting on 20/9 when they will discuss blinds and lighting (we will ask electrician for advice). Angelo suggested replacing ceiling tiles before flooring is done.
Pre-school Extension – still no update. Kate to ask for this for October meeting.
Porch – ongoing. Richard Bleaken is dealing with this.
Windows – Jane progressing this.
Finance Report
Bill distributed September’s statement which was discussed. Bill is concerned that we have not used the money donated for CCTV. Bill will advise those who gave money that we are still considering our options. Fiona to draft letter to neighbours. Bill asked Sally if PC had paid Skatepark Insurance and if we owe half. She will follow up. Fiona to find out if Beaufort House still want a parking space. Mike Gardener no longer requires his.
Chris proposed that Mick Bendeaux be asked to check our accounts for the Charities Commission. The Committee unanimously approved this.
Parish Council Report
Sally reported that the Rec, Cricket and Tennis Clubs have officially been designated Local Green Spaces – we should receive official confirmation. No progress on deed document but Bryan Robinson is dealing with it. Sue Hope emailed about the possibility of the Hall being involved as a Community Library. We need more information before any decision can be made.
Income
Bookings – Lorraine emailed the latest list. We have a lot of bookings up until Christmas. Louise asked for free Hall Hire for her Afternoon Tea on 2/10 as it is a fundraiser for the Hall. This was agreed.
Licensee – Angelo needs more volunteers for the bar. Still no potential Licensees have come forward. Chris asked Committee to spread the word.
Marketing – we need someone to organise a group of volunteers who will manage functions.
Maintenance
Meter Readings – Chris did these.
Maintenance Working Party – reasonable turn out for last working party. Chris to set a date for the next one (October). Louise will post it on Facebook.
Electrician – Angelo has found an electrician to do the testing during half term. He will also do the car park lighting.
Play Equipment Maintenance – no report. Chris advised that the climbing frame needs attention.
Play Area/Skatepark Report
Rebecca not at the meeting. Sign has still not been put up. Chris to speak to Steve.
Risk Assessment
Constitution – Chris is working on this.
Emergency Lighting/Fire Bells – report submitted.
Risk Assessment Report – Chris dealing with this.
Evacuation Plan – Angelo has done this.
Correspondence
No correspondence.
Any Other Business
Pre-school have asked about the Wall again. Kate to advise them that Pete Roberts is dealing with the matter but it will take some time.
Date of Next Meeting
The date of the next meeting will be 10 th October 2016 at 7.45pm
There being no further business the meeting closed at 9.15pm.