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HAWKESBURY UPTON HALL COMMITTEE
Minutes of Meeting
Held on Monday 14 th January 2013
Present:
Chris Rispin Bryan Robinson Pat Sherry Mick Bendeaux
Fiona Steeds Angelo Sauro Neil Fozard Martin Horner
1. Apologies
Apologies were received from, Louise Roberts, Dave Anderson, Kath Harkness Pete & Sue Webb, Kate Bashford, Hilary Rogers and Sam Allen
2. Previous Minutes
The Minutes of the previous meeting were signed as a true statement.
3. Matters Arising
Bank Documents – these are still missing. We need to register the land. PS offered to ask her daughter, a Conveyancing Solicitor, for advice. BR will also refer this to the Parish Council.
Boiler – no grants available at the moment. CR will monitor this.
Lighting – all tubes and 6 out of 8 light fittings have been replaced. AS thanked everyone who helped with this. Upstairs fittings also replaced.
Dog Mess – the notice has gone in Parish mag. No feedback so far.
Lead for Roof – Carl has done the work and been paid.
Goal Posts – these have gone.
Trees – ongoing.
Wall – ongoing.
School Emergency Plan – Pre-school are happy with the arrangements. AS to provide Hall key for the school.
Bonfire Night – still not had follow up meeting.
Skatepark – still open but muddy. It has been added to RoSPA report. CR to ask at Sub-Committee meeting if this will mean an additional charge and let BR know as Parish Council may be prepared to cover cost. Ground has collapsed by the gatepost where grid is. This is thought to have been caused by lorries servicing skatepark. CR to ask if contractor will cover cost of making this good. AS suggested improving soakaway and grid when repairs are made. MH suggested Screwfix could supply grid sheeting.
Office Window – NF will reverse it so that it can swing back inwards to allow Drama lighting to operate.
Christmas Lights – not taken down yet. CR to speak to DA.
Wishlist
These are items which will be put on hold until funds are available:
Resurface Car Park; New Kitchen; Stage Curtain Tabs; New Wall; New Grid & Soakaway
4. Treasurer’s Report
MB formally introduced Martin Horner who will take over as Treasurer at the AGM. £50.72 in car park goodwill box. MB has finished year end accounts and included payments for Hall Floor, Lead and Lighting. We have £2,700 in the bank.
No outstanding bills. Buffs paid £100 towards floor. Accounts to be audited before AGM. MB will email them to everyone.
5. Emergency Lighting/Fire Bells/Extinguishers & Meter Readings
CR carried out checks. Emergency lights still need attention.
CR did meter readings: Electricity 253374; Oil 12" ; Water 1184 550
Excessive water usage – possible leak? MB offered to ask Water Company to check. Also oil consumption is high. CR check delivery quantities against readings.
6. Correspondence
Email from KB. Pre-school grateful for new floor and lights. Their two tables are missing. AS/MB to check in case they are behind big tables.
LR advised that guides are providing soup & rolls at Ukele weekend as fundraiser (27/4). Hall to do breakfasts (28/4). This event needs to be publicised in Village in case of extra traffic. BR/NF suggested we charge for parking. MB to follow up and perhaps invite organiser to attend a meeting so that we can finalise details.
Email from Air Ambulance Charity via Parish Council asking if we would take one of their recycling bins (clothes, shoes, phones). This was agreed. FS to reply.
7. Any Other Business
FS to email Hazel Jones and request notice for AGM be put on Noticeboard.
BR advised that Parish Council are organising a Village Spring Clean on 16/17 March at 10.30am and asked if anything needed doing around the Hall. NF
suggested weeding and both he and BR offered to do this.
BR/AS to finalise Policy Document following meetings with Helen Black. BR suggested we write and thank her for her assistance.
NF offered to buy bulbs/fittings for Emergency Lights and fix damp patch in Youth Club cupboard.
AS suggested rolling the field as it is in poor condition. NF will do this on Saturday.
AS reported that there was water in the Hall last Wednesday night which seemed to have come from dishwasher. He has tightened dispenser lid.
8. Date of next meeting
The date of the next meeting will be Monday 14 th January 2013 at 7.45pm.
This will follow the Annual General Meeting which will start at 7.30pm.
There being no further business the meeting was closed at 9.20pm.