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Minutes of Meeting
Held on Monday 8 th July2013
Present:
Angelo Sauro Fiona Steeds Martin Horner Dave Anderson Chris Rispin
Pat Sherry Hilary Rogers Lorraine Rutter Kath Harkness Sue Hope
Jane Stanbridge
1. Apologies
Neil Fozard Kate Bashford Hazel Bleaken Pete & Sue Webb
2. Previous Minutes
The Minutes of the previous meeting were signed as a true statement.
3. Matters Arising
Bank Documents – ongoing.
Wall – ongoing. HB to get another quote.
Hall Floor – Luke Harber to give quotes for full replacement/repair of floor. Loss Adjuster is aware that we are waiting for quotes.
Dishwashers – the machine which caused the flood which damaged the floor is rarely used and could be sold. Dishwasher in the bar area needs a new circuit board. FS to give phone number of repair man to AS.
Hall Website – JS & AS have improved this but there are still a few problems. JS thinks that once these are resolved we can get advertising on the site. We also need to update our pricing/fees. JS offered to draft an advert for the Parish Mag to encourage advertisers.
Pricing – ongoing.
Code for Gate - AS dealing with this.
Maintenance – a few people came up and fixed leaking sink and looked at dishwasher. One fridge was disposed of. A freezer was donated – it needs looking at but may be better than the one we have. CR sprayed the weeds at the front of the Hall.
Budget Meeting – this was held. SA to liaise with MH.
4. Parish Council Report
The Field has been cut and strimmed. Stones removed. The Contractor attended a meeting with PC and complained about condition of the field.
PS said that Mark Angus from Sth Glos Council attended a HURG meeting and acknowledged that their vehicles have damaged the land. He will take it up with the Council. Skatepark people agreed to roll and put down topsoil – not done yet. Work will have to be done in the Autumn. AS suggested consulting Les Trinder who looks after Cricket pitch.
5. Skatepark
DA reported that Barry Yuill has started painting the Playground but weather has been too hot. There is a meeting next week to finalise plans for the showcase event on 1/9. Sponsors have been invited, Steve Webb MP may attend. Event will be advertised.
6. Grants Sub-Committee
JS reported that one application has been made and another is pending. A meeting is scheduled for next week. HB gave AS information on bio-mass boiler. We could get £6700 pa in FIT payments but would need to arrange loan of up to £30,000 to install it. JS mentioned photo voltaics and MH thought staying with oil and upgrading control system could be cost effective. It was agreed that an independent feasibility study is essential before we decide on a new heating system. LR offered to ask Jes to look at this. SH reported that money is available under ‘New Homes Bonus Scheme’. She gave details to JS.
Wishlist
These are items which will be put on hold until funds are available:
Resurface Car Park; New Kitchen; Stage Curtain Tabs; New Wall; New Grid & Soakaway
7. Treasurer’s Report
Report attached. LR was concerned that we don’t have an invoicing system in place. DA offered to set one up and will liaise with LR/MH.
8. Emergency Lighting/Fire Bells/Extinguishers & Meter Readings
CR carried out checks – OK.
CR did meter readings: Electricity 260303; Oil 50" ; Water 1248-395
Electrical check still outstanding. CR to speak to SW again. FS to get phone number for another electrician if SW is too busy.
9. Correspondence
Email from KB. NF has offered to put up "No Dogs" sign. She also reported that Sth Glos had asked for a breakdown of quote and number of Hall users. Reply sent.
10. Any Other Business
The Cleaner is on holiday in August. AS to sort cover. HR suggested Gill Oliver.
LR also needs cover for bookings while she is away. KH offered to do this.
8. Date of next meeting
The date of the next meeting will be Monday 12 th August 2013 at 7.45pm
There being no further business the meeting was closed at 9.45pm.