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Minutes of Meeting
Held on Monday 10 th February 2014
Present
Fiona Steeds Martin Horner Chris Rispin Angelo Sauro Bill Cullen
Hazel Bleaken Neil Fozard Kate Bashford Kath Harkness
Sam Allen Pat Sherry Helen Keogh
1. Apologies
Lorraine Rutter Pete & Sue Webb Hilary Rogers Sue Hope
2. Previous Minutes
These were signed as a true record.
Angelo Sauro was re-elected as Chairman – proposed by Chris Rispin and seconded by Fiona Steeds.
Representatives from Pre-school joined the meeting to put forward a proposal to create a free flow outside space from the village hall. Sarah Matthews gave a presentation of the plans and answered questions from the Committee. She advised that grants are available for funding. The Committee unanimously backed the proposal. Pre-school will keep us advised as to progress.
3. Matters Arising
Bank Documents – ongoing.
Wall – AS to try and get 3 quotes so that we can submit a grant application.
Floor – The cleaner is not using the buffing machine as she does not feel it is effective. AS to look at different products.
Website – ongoing. AS has added the address and postcode to the website.
Fundraisers:
Breakfast 2/3/14 – Buffs have donated £50 and KB got a £50 donation from Silveys. AS prepared spreadsheet of supplies required and jobs were allocated.
Meet at 8.15am on the 2 nd – as many volunteers as possible please!
Murder Mystery 22/3/14 – Rehearsal going well. CR & FS to help set up on day; SW, KB and HK to run kitchen on the night; PW and MH on bar.
Easy Fundraising – AS again asked people to register on Hall website. KB said that she had already registered for the School’s Easy Fundraising site.
HURG – ground looks better – to be rolled and seeded when weather permits.
4. Parish Council Report
HB reported that the defibrillator has been organised and will need phone and electrical connections. NF to assess where it should be sited. HB also asked that the trees be added to Village Hall Risk Assessment. Grass cutting contract has been awarded to Ian Jones.
5. Play Area Report
Dave Anderson did this.
6. Grants Sub Committee Report
They are meeting on Thursday.
Wishlist
These are items which will be put on hold until funds are available:
Resurface Car Park; New Grid & Soakaway; New Kitchen; Canopy for Disabled Entrance; Stage Curtain Tabs; New Wall; Projector; PA System + Amp
7. Treasurer’s Report
BC’s report was discussed at the meeting and is attached.
8. Hall Bookings
March bookings: Bingo Night 1/3. Breakfast 2/3. Pledge Auction 7/3. Murder Mystery 22/3. Cricket Club 29/3.
9. Emergency Lighting/Fire Bells/Extinguishers & Meter Readings
CR carried out checks.
CR did meter readings: Electricity 268208; Oil 37"; Water 1374-729
AS/NF/CR to meet on Saturday morning for maintenance.
10. Correspondence
AS has received 2 quotes for Insulation of Hall. One from Warmspace for approx
£2500 and Paul O’Brien for £670. NF has asked for confirmation that the second quote includes all materials and equipment. KB to email SGC and ask if we can use the remainder of our Energy Grant for this.
Any Other Business
Youth Club broke a light in the Hall. AS to let KH know how much the repair will cost.
Marina should be on a PAYE scheme. BC to sort this.
PS said that there is an overlap between Ballet and History Group. AS/LR to look at this.
11. Date of next meeting
The date of the next meeting will be Monday 10 th March at 7.45pm.
There being no further business the meeting was closed at 10.30pm.