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Minutes of Meeting
Held on Monday 12 th August 2013
Present:
Angelo Sauro Fiona Steeds Martin Horner Chris Rispin Pat Sherry
Hilary Rogers Lorraine Rutter Sue Hope Jane Stanbridge Neil Fozard
Pete & Sue Webb Bill Cullen Sam Allen
1. Apologies
Kate Bashford Hazel Bleaken Kath Harkness
2. Previous Minutes
The Minutes of the previous meeting were signed as a true statement.
Martin Horner decided to step down as Treasurer and will help Angelo run the Bar. Bill Cullen volunteered to be Treasurer. He was proposed by Neil Fozard and seconded by Lorraine Rutter.
3. Matters Arising
Bank Documents – ongoing. SH said that Bryan Robinson is looking into this.
Wall – ongoing. HB dealing with this.
Hall Floor – CR has looked at the Policy and will modify the letter AS has prepared for our claim. SH suggested we get 2 quotes to submit.
Dishwashers – AS has repaired this. Thanks to Clive May and Dave Lee for their assistance.
Hall Website – JS to read through the content. So far only one response from potential advertisers.
Pricing – ongoing - KB.
Code for Gate - AS will deal with this after Show Day.
Fridge/Freezers – one fridge has been disposed of. Tall fridge is not working – AS to look at this. MH offered to dispose of a freezer (we have replacement).
4. Parish Council Report
SH thanked NF for mowing field. Agreement has been reached with the contractor to do Playground and verges until the end of his contract. Ian Jones will do the remainder. We must assess requirements before negotiating new contract. Lee Jones from SGC emailed to say they are prepared to repair damage made by lorries and are planning upgrade of access.
5. Skatepark
CR reported that DA and the children had tidied up stones. Boards are loose on half-pipe. 1 ST Skateparks to repair. There has been a complaint about noise levels (shouting). Committee to look at what can be done of muffle sound. Barry Yuill almost finished painting the Playground.
6. Grants Sub-Committee
JS reported that two applications have been made – both to local authority. Due for consideration on 19/9. Other possible sources of funding have been identified. She asked if Jez could have audit report ready before the 19 th. LR to ask him. SA and KB also pursuing possible grants. JS also asked Committee to prioritise Wishlist as it may be easier to apply for larger grants – in some cases we cannot apply more than once. SH suggested looking at Horton Hall kitchen as it is properly fitted out for catering. CR/NF felt car park resurfacing and drainage should be priority. AS to pass quotes for car park to JS. A Fundraiser/Appeal was suggested, possibly Murder Mystery. Ideas for next meeting.
Wishlist
These are items which will be put on hold until funds are available:
Resurface Car Park; New Grid & Soakaway; New Kitchen; Canopy for Disabled Entrance; Stage Curtain Tabs; New Wall;
7. Treasurer’s Report
No report available, but funds are fairly low. We are holding a lot of bar stock. SH asked that in future a report be presented every month. BC agreed to do this. DA setting up invoicing system.
8. Emergency Lighting/Fire Bells/Extinguishers & Meter Readings
CR carried out checks – OK.
CR did meter readings: Electricity 260960; Oil 48" ; Water 1254-333
SH has name of another electrician for check.
9. Correspondence
None.
10. Any Other Business
MH asked SH if Plastic bottle recycling bin could be reinstated. However SGC policy is for more kerbside collection. Hope to include general plastics/cartons.
NF asked if a defibrillator could be made available in the village. SH advised that there is one at Beaufort House which is for general emergency use.
11. Date of next meeting
The date of the next meeting will be Monday 16 th September 2013 at 7.45pm
There being no further business the meeting was closed at 9.50pm.