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HAWKESBURY UPTON HALL COMMITTEE
Minutes of Meeting held on Monday 12th October 2015
Present
Chris Rispin Angelo Sauro Pat Sherry Martin Horner Kate Bashford
Neil Fozard Hilary Rogers Fiona Steeds Sue Hope Jane Stanbridge
1. Apologies for Absence
Lorraine Rutter Debbie Young Sam Allen Steve Magrath Andy Musty Neil Fozard Bill Cullen
2. Minutes of the Last Meeting These were agreed as a true record and signed by the Chair.
3. Projects
Kitchen – Kate & Jane have identified 3 possible grant sources to try for shortfall in kitchen. It was agreed to ask Martin Weaver to postpone the fitting of kitchen until Easter by which time we will know if we have extra money. We need to update our Safeguarding Policy to enable us to apply for South Glos grant. Chris/Kate will do this. Money raised by Dave & Jim to be put to the kitchen. Chris to send them an official thank you letter.
Porch – We have planning permission for this but Jane thinks we will never get a grant for the work. Fiona to email Neil and ask him to look at plans and advise re possible funding and work required.
Redecoration of Upstairs Meeting Room – Email from Debbie Young to say that they will keep the walls the same colour and have pale neutral blinds. She is still trying to source flooring. Mandy has agreed to have the metal cupboard. Buffs will have wooden cupboard which will be moved this weekend. Fiona to email Debbie asking when they will start decorating.
Garden Waste – Pat said there was no update and advised that she will not be renewing the Insurance for the former composting area.
4. Finance Report
Bill had distributed the report which was discussed. Angelo has about £200 to add to Dave & Jim’s fundraiser from sale of donated cider.
Parish Council Report
No report as Andy was not present. He emailed regarding heating being turned up – this was due to individual thermostats on high. He asked if we can combine Insurance on Skatepark & Play Area. Angelo will ask.
5. Income
Bookings
Cricket Club Presentation this Saturday. Brian from Biker’s Group contacted Angelo to say that he plans to bring a group next May. The proposed Hallowe’en Party is postponed until next year.
Show Committee have offered to give extra money to the Hall – approx. £200.
Pre-school are donating to the Hall from their fundraiser, via Jim & Dave.
6. Maintenance
Meter Readings – submitted
Cleaner – Martin’s friend is interested. Chris will liaise with her. Louise has offered to help. Fiona to ask her if she can do Sunday.
Working Party on 17th October at 10am.
Clothing Bank – ongoing.
Sam plans to paint the tank when she is better.
7. Play Area/Skatepark Report
No Report due. Signage ongoing.
8. Risk Assessment
Kate got a Dog sign which has been put up by Neil.
Emergency Lighting/Fire Bells – checks done. Battery needed for front door.
9. Correspondence
We had to refund 50% of booking fee for a party on 3/10 as there was no beer delivered and other problems with bar. Fiona to write to Mark Frankcom and request contribution to our losses.
Louise Roberts and Karate were double booked on 4/10. As Louise was unable to use the Hall area we will not ask her to pay. She also requested guides use hogroast ashes area for a campfire. This is ok so long as safety precautions are taken. Fiona to email Louise.
Request to host a McMillan Cancer Care Fundraiser next July. 400 walkers will start from the Rec and walk to Bath. They will be bussed in. Marquee to be set up Friday and toilets in use 9-12 on Saturday. Angelo to follow up with organiser and discuss terms but we would like to be involved.
10. AOB
We need to formalise terms with bonfire group. As they use our Licences and Insurance we will ask them to formally become a sub-group and ask for a financial contribution. Angelo to discuss with them.
Pre-school are concerned about the wall adjacent to their outside area and want to pay for a survey. Chris thinks that the Roberts have had a survey and that the wall has been declared safe, although work needs to be done. He thinks if we can see the report it will re-assure them. He will contact Pete Roberts.
Regarding signage, Chris suggested a new sign advertising all Hall users and contacts. Current sign needs to be replaced.
11. Date of Next Meeting
The date of the next meeting will be 9th November at 7.45pm
There being no further business the meeting closed at 9.45 pm