HAWKESBURY
UPTON HALL COMMITTEE
Minutes of Meeting held on Monday 8th February 2016
Present
Angelo Sauro Chris Rispin Martin Horner
Fiona Steeds Bill Cullen
Kate Bashford Pete Webb
Hilary Rogers Mark
Frankcom Sam Allen
Pat Sherry Neil Fozard
Andy Musty Dave Anderson
Apologies
for Absence
Lorraine Rutter Jane Stanbridge Sam
Allen Steve
Magrath Mandy
Clark
Louise Roberts Sue
Webb Sue Hope
Minutes
of the Last Meeting
These were agreed as a true record and signed by the Chair.
Chris Rispin was
re-elected as Chairman, proposed by Angelo Sauro and seconded by Kate Bashford. Chris said this would be his last year as
Chairman.
Projects
- Kitchen – Kate presented the final plans and costing
from Martin which is £19264.09 + VAT.
A grant of £250 was received from the Parish Council. Angelo proposed that we include new
sinks and this was agreed by all if the cost can be under £500. Angelo had an offer of £200 for the old
dishwasher. Kate to go back to
Martin with this and also clarify finishes in changing rooms once vent
boxing is removed. The Committee unanimously approved the
project. Fiona to email
Lorraine re booking on Easter Sunday.
Drama and Badminton asked if they can use the Hall during the works
which should be ok. Buffs will use
upstairs room.
- Upstairs Room –
Mark advised that work has started on the room. Phil Baldwin who is a painter &
decorator has offered to help. Mark
is concerned that flooring will be expensive but may have a contact. Andy suggested using Amtico which is
expensive but we could lay ourselves.
- Pre-School – The proposal for a new annexe was
discussed. The Committee would like
to see plans for both a separate building and integrated annexe. We would consider a revamp of toilets
and changing room areas if necessary.
There is a concern that we will lose the kitchen window at the rear
of the building. Kate to liaise
with Pre-school. Heating system is
also a concern.
Finance
Report
- Bill
went through his report, which was discussed.
Andy
confirmed that Parish Council have awarded us a £250 grant. PC have requested that the fence & sign
which blew down be re-instated. Neil
offered to do this. Andy has spoken to
Greg about re-designing the Hall sign on the end of the building. Mark suggested we take into account the
design of the “Plain” and “Pound” signs which Parish Council had done
previously. Sally Bleaken’s “Rock on the
Rec” fundraising proposal was discussed.
The Committee felt that this would require a big outlay and a lot of organisation with no guarantee of profit as it is the sort
of event which builds over time. The
preferred option is for two smaller events – in the Hall and possibly after
Show Day in the marquee. Any profit from
this could possibly fund a future bigger event. The Committee is grateful for
Sally’s help. Andy asked that the Hall
Calendar be updated. Fiona to contact
Lorraine. Parish Council asked if there
would be a charge for holding the Save the Shop meetings. Bill said this has been invoiced.
Income
Several
Committee members volunteered to help on the day. More help is welcomed if people are
available. Chris has done posters. Fiona and Chris will get the supplies. Details to be finalised at the next meeting.
Maintenance
- Meter
Readings – Chris did these.
Play
Area/Skatepark Report
- Bill
advised Dave about his concerns that there is only enough money to cover
two years Insurance on the Skatepark at present. Dave said they will look at
fundraising/grants. They are also
trying to recruit more parents to the Committee. Chris asked the the signage be
re-erected as a matter of urgence due to Health & Safety concerns. Dave to liaise with Neil who may be able
to help with this.
Risk
Assessment
- Emergency
Lighting/Fire Bells – checks done by Chris.
Correspondence
- Email
from WI asking to a contribution towards having the piano retuned. We will pay 50% of costs. Andy to pass on details of a piano tuner
to Hilary.
AOB
- Kate
advised that we must include Lottery logo on all documentation and on
website. She will email logo so
that we can update everything.
- Chris
has designed a sheet to go in Parish mag each month showing what is going
on in the Hall and with contact details.
The Committee approved this.
- Sam
asked if we would waive the cutlery hire fee at the Drama Murder Mystery
as they will use the money to pay for a new understage trolley which we
would normally have paid for. This
was agreed.
- Angelo
has been contacted by SGC regarding street lights in the car park. The bulbs need replacing and the cost
is between £352 and £2000 depending on which system we choose. The Committee felt we might be able to
get this done cheaper by using our own electrician. Angelo to follow up. Kate to ask Martin for details of a
certified electrician as we need one.
Date
of Next Meeting
- The
date of the next meeting will be 14th March 2016 at 7.45pm
There
being no further business the meeting closed at 10.10pm