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Minutes of Meeting
Held on Monday 11 th February 2013
Present:
Bryan Robinson Pat Sherry Hilary Rogers Louise Roberts Fiona Steeds
Neil Fozard Kate Bashford Angelo Sauro Jane Stanbridge Sue Hope
Martin Horner
1. Apologies
Apologies were received from Dave Anderson, Kath Harkness, Pete & Sue Webb and Chris Rispin
2. Previous Minutes
The Minutes of the previous meeting were signed as a true statement.
3. Matters Arising
Bank Documents – SH has referred this to South Glos Council. PS’s daughter has kindly offered to help if needed.
Boiler – CR still trying to find grants, but we need to look at different heating systems to due rising oil costs.
Goal Posts – NF found these at side of building. He will dispose of them.
Trees – CR reported that Western Power Distribution have confirmed we are on the list to be looked at.
Wall – Grants now available. FS to ask Chancellors for quote. AS will speak to Tom Cole.
Skatepark – DA emailed Minutes of Skatepark Committee meetings. He is meeting with 1skatepark aftercare manager on 22 Feb.
Office Window – NF has reversed the window to open inwards.
Ukele Event – AS to check with Mick Bendeaux and Lorraine what terms have been arranged with this group for their weekend booking as the Committee is unclear about this. Notification also needed in Parish Mag prior to event.
Air Ambulance Recycling Bin – this will be sited in the next couple of weeks.
Lighting – this has been replaced in Hall including new starters.
Damp Patch – NF has treated the area in the Cupboard and will monitor it.
Rolling of Field – ground too wet for this to be done at the moment.
Hall Floor – some of the boards are curling up – may need to make insurance claim. AS/BR/NF to inspect after meeting.
Hall Website – AS and JS meeting tomorrow to work on this. KB will arrange for professional photos to be taken at PTA Ball in May for website.
Wishlist
These are items which will be put on hold until funds are available:
Resurface Car Park; New Kitchen; Stage Curtain Tabs; New Wall; New Grid & Soakaway
4. Treasurer’s Report
Current A/C balance is £1528.36. KB said Pre-School rent will increase from £320 to £370 pcm. Two invoices for oil passed to MH. We discussed finding alternative oil supplier due to high costs. We need automatic top up service. Louise offered to contact other Village Halls. SH asked about payment towards boiler from Parish Council of £1000 – this was for repairs. AS asked MH to work out a Budget Plan.
5. Emergency Lighting/Fire Bells/Extinguishers & Meter Readings
CR carried out checks. Some repairs needed. Steve Watts is aware.
CR did meter readings: Electricity 254130; Oil 30" ; Water 1194 288
6. Correspondence
Email from DA regarding Skatepark (see above). BR asked for their Minutes to be put on Hall website.
CR’s email referred to re-laying hedge adjoining Mary’s property. SH will get quotes.
Mick emailed regarding his resignation as Treasurer. A formal thank you to be sent to him for a great job done over many years.
7. Any Other Business
Angelo Sauro was re-elected as Chairman – proposed by Neil Fozard and seconded by Fiona Steeds.
KB asked if Fire Extinguishers were checked by Fire Service. LR checked and they are due to come again in July – checked annually. All Hall Safety Certificates will be put on the website.
SH asked if we had applied for a capital grant from South Glos Council. We have not done so and need to ensure we are aware of deadlines in future. BR offered to identify areas where we could apply for grants. JS offered to look into what is involved in sourcing grants with the possibility of taking on this role. BR/KB offered assistance.
LR asked how much we will charge for guides to have the Hall overnight. We do not have a rate for this at the moment. A price of £150 was decided (for a 24 hour period). LR offered to find out what other Halls charge. Hall hire rates to be discussed at the next meeting. FS to check when last price increase was implemented.
PS asked if we could avoid using stage area to store items (eg Scaffolding Tower) in future.
BR advised that Parish Council need the Hall meeting room on 8/4 and 10/5 for meetings. We will find alternative venue.
8. Date of next meeting
The date of the next meeting will be Monday 11 th March 2013 at 7.45pm.
There being no further business the meeting was closed at 9.40pm.