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Minutes of Meeting held on Monday 9 th March 2015
Present
Fiona Steeds Martin Horner Chris Rispin Sue Hope Steve Magrath Pat Sherry
Bryan Robinson Bill Cullen Hilary Rogers Neil Fozard Debbie Young
1. Apologies
Kate Bashford Pete & Sue Webb Sam Allen Angelo Sauro
2. Previous Minutes
The Minutes were signed as a true record.
3. Projects
Wall – Sid Green has quoted £900-£1000. The Committee agreed to go ahead with this. It was agreed that BC can transfer money around to cost before the grant is received if necessary.
Breakfast – Sue Hope has kindly agreed to pay for the bacon and Audrey Cole for the eggs. CR to pick up and distribute sausages for cooking and contact Hobbs. FS to buy everything else. Meet at 8.15am to set up.
JS/LR/KB have agreed to put together the Presentation for the Breakfast.
Sound System – ongoing.
Kitchen – KB circulated a list of recommendations which the Committee discussed and prioritised. CR to give feedback to KB. A third quote is needed.
Recycling – PS reported that signs regarding closure have been put up, but one is needed on the gate so it is visible as people drive into the car park. NF will move one of the signs. SGC will fence off the site on 1/4/15 and clear any fly tipping for 3-6 months after. Shed to be emptied. HURG will plant shrubs in the autumn.
Meeting Room – DY requested that the upstairs room be re-decorated and more space be made available by using the large side cupboard for storage. CR suggested we discuss at the next meeting. FS to email PW so BUFFs are aware.
CCTV – ongoing. AS dealing with this. Writer’s Group kindly donated £100 towards this which is much appreciated.
4. Finance Report
The Treasurer’s Report was distributed and discussed.
Charity Commission return is due – AS dealing with this.
5. Income
FS has done a letter to the Gardeners in response to their request to park at the Hall. She will write to Beaufort House and the School regarding this.
Bar – AP still intends to get a Personal Licence and assist AS.
6. Maintenance
Meter Readings – CR has completed and distributed these.
Trees – NF has 2 quotes (£2400 & £995) for pollarding. It was agreed to go ahead with the lower quote, subject to Conservation approval.
Water Softener – to be included in Kitchen quote.
General – CR to put together a team to cover general maintenance (CR/NF/AS/BR). Roland Eyers has offered to help. Team will meet on 21/3 to tidy Hall area (prior to Village tidy up day on 22/3). Other volunteers will be welcome. SM offered to empty the bins this weekend.
7. Play Area/Skatepark Report
SM reported that they have not met for a couple of months. He will discuss maintenance issues with AS. BR suggested repairs be done before RoSPA inspection in April.
8. Risk Assessment
CR and BR are dealing with this.
Deed Document – ongoing with Parish Council.
Dog Sign – wording is too long. CR to review.
Emergency Checks – CR did these and they have been distributed.
Office Phone – BC has received money from Pre-School towards this. He will speak to AS to find out what it is for.
9. Correspondence
Email from Home-Start Bristol requesting we display their poster requesting volunteers to work with families in difficulty. LR has offered to do this.
SH advised that we now have to register with SGC if we want to apply for grants.
KB is aware of this and will advise Grants Sub-Committee.
FS to ask LR to copy Bookings Spreadsheet to CR/FS.
10. Date of Next Meeting
The date of the next meeting will be Monday 13 th April at 7.45pm.
There being no further business the meeting was closed at 9.45pm.