HAWKESBURY
UPTON HALL COMMITTEE
Minutes of Meeting held on Monday 13th March 2017
Present
Chris Rispin Angelo Sauro Martin Horner Pat Sherry
Jane Stanbridge Fiona Steeds
Apologies
for Absence
Lorraine Rutter Mark Frankcom Kate Bashford Neil Fozard Rebecca Clark
Louise Roberts Bill Cullen Hilary Rogers Pete and Sue Webb Sally Bleaken
Mandy Clark
Minutes of the Last Meeting
These
were agreed as a true record.
Projects
·
Windows
– on
hold until we can apply for a postcode lottery grant.
·
Car
Park – Cemex and Hanson are unable to help
and neither is Emma Stanbridge’s contact so we are back to square one. Chris suggested filling the potholes and he
will speak to Gnome to see if he can advise on this.
·
Upstairs
Room – Youth Club have two more decorating
sessions planned which should finish the job. Angelo still trying to
source ceiling tiles. Floor to be done.
·
Porch
& Stage Door – Chris hasn’t heard back from Tom
Bleaken.
·
Outside
Lights – total cost is £1100 and we have a £200
grant from Parish Council. We are hoping
for Member Awarded Funding Grant ( Sue Hope) but may have to make up the
shortfall.
Finance
Report
Bill had distributed the report which
was discussed.
Chris advised that we have a new
cleaner – Jess Walker – who will share the duties with Louise.
Parish Council Report
No report.
Income
·
Bookings
– We still need bookings for weekends. Jane will put something on Facebook.
·
Big
Breakfast – Price to be £6.00 for full breakfast –
Chris will price smaller portions accordingly. Fiona to speak to Neil about
supplies. We will do a maximum of 100
covers. Kate doing posters. Finalize at the
next meeting.
Maintenance
·
Meter Readings and Logs have been done.
·
Maintenance working party – 8th
April at 10am. Play area and Skatepark to be prioritized due
to forthcoming RoSPA inspection.
·
Hot Water – Angelo adjusted this but
now too cold so he will work on it.
·
Upstairs sink – Louise said that the
tap is dripping. Chris wonders if we
actually need a sink there. Fiona to
email Hall Users for feedback.
·
Angelo is still investigating an
internet connected heating control system.
Play
Area/Skatepark Report
Rebecca emailed to say they are
proposing raising money to cover insurance by asking people to donate £5 a
month. The Committee thought this was a
good idea and have asked Rebecca to liaise with Angelo regarding setting up a
MyDonate page.
Risk
Assessment
·
Emergency contact number is on the
inside of the front door.
·
Emergency Lighting/Fire Bells – all ok.
·
Stair Treads – Martin thought these
needed grip strips. Chris/Angelo to look
at this.
·
Constitution – Kate has spoken to Helen
Black. Chris wants to clarify current
documentation and then re-appraise.
Correspondence
Email from Fiona Webb regarding damage
to lock on the understage cupboard.
Chris has replied to this.
Any
Other Business
Pat gave a cheque from HURG for £688.28
which Angelo is banking and which will go towards making good the former
composting area. Chris thanked Pat and
the other HURG members for this.
Date
of Next Meeting
The date of the next meeting will be 10th
April 2017 at 7.45pm
There being no further business the
meeting closed at 8.45pm.