HAWKESBURY
HOSPITAL HALL
EMERGENCY
EVACUATION PLAN
To be activated in
the event of Fire, Bomb Threat or Utility Failure.
The Hirer is deemed
to be the responsible person to activate this plan and shall be on the
premises for the duration of the hire period.
The post code
address of these premises is:
GL9 1AU
The Hirer must
consider how to contact the emergency services when carrying out the event
risk assessment prior to commencement of the hire period. The emergency
services can be contacted from the shop (if open), on a personal mobile (if
there is sufficient signal) or by speaking to a homeowner in the immediate
vicinity.
This plan contains:
1. Responsibility of
Hirer if an emergency is declared
2. How to warn event
attendees of the emergency
3. Persons responsible
for summoning the emergency services
4. Evacuation
procedure
5. Identification of
vulnerable persons and those especially at risk and their evacuation arrangements
6. Identify organisers
with special duties such as Fire Marshals
7. Identify the Fire
Assembly Point
8. Liaising with the
emergency response co-ordinator on arrival and notifying of significant risks
9. The shutdown of
equipment or power supplies that require isolation
10. Training that may
be required by event organiser’s and their helpers`
1 Responsibility of
Hirer if an emergency is declared
In the event of an
emergency as specified on the front cover of this document the hirer, who is
designated as the ‘Responsible Person’ shall implement the Emergency
Action Plan, using any additional control measures identified on their event
risk assessment.
They must ensure:
·
Ensure, previously designated, fire marshals direct all
occupants to the safe exits and inform them to congregate in the area of the
BT Telephone Box on the recreation field side of the fence.
·
Conduct a role call of persons attending the event.
·
That the alarm is sounded, by operating a call point if
necessary or shout “fire” in the event of a system failure.
2 How to warn event
attendees of an emergency
·
Nominate an individual to contact the required
emergency service and liaise with the Officer in charge when they arrive.
·
Fight any fire if trained and it is safe to do so.
The method for
warning event attendees of an emergency situation should be promulgated to
attendees at the commencement of the event by a person nominated by the
responsible person. Individuals may activate the Fire Alarm System by
operating the call point in the Foyer. The fire alarm is an instruction to
all occupants to evacuate the building without delay and the nominated fire
marshals will assist this process.
In the unlikely event that a call point is activated
inadvertently the responsible person should go to the call point which has
been activated and reset it. This will be evident by a yellow tag appearing
in the top right hand corner of the clear panel on the call point. To reset
the call point insert the black key into the aperture above the yellow tag in
the call point case and rotate the key clockwise one quarter of a turn until
the unit resets, then remove the key. To silence the alarm and reset the
system proceed to the fire panel adjacent and to the left hand side of the
main entrance door. Beneath the clear hinged cover insert the key which is
stored on top of the unit into the controls enable switch and rotate
clockwise one quarter of a turn until the associated amber neon is
illuminated. The alarm control buttons should then be operated in the
following sequence. ‘Silence Alarm’, ‘Silence Buzzer’, ‘Reset System’. Rotate
key anti-clockwise one quarter of a turn, remove and store on top of the
panel. Check all lights extinguished except the green power light and close
the clear plastic cover. Report all incidents to the booking clerk.
3 Persons responsible
for summoning the emergency services
·
Ensure key helpers have a clear understanding of their
role and provide instruction if required.
The person
nominated, by the responsible person, to contact the required emergency
service should provide the following details once contact is made:
I. The
name of the building – HAWKESBURY HOSPITAL HALL
II. The postal address
– High Street, Hawkesbury, GL9 1AU
V. Describe the
Village Hall car park entrance and note landmarks i.e. Beaufort Inn.
IV. Brief circumstances
i.e. approx. location of fire or description of threat.
III. Give the telephone
number of the phone by which you have contacted the service.
4 Evacuation
procedure
Make your way to
the nearest fire exit and out of the building to the assembly point in the
recreation ground near the Play Area in a calm and orderly manner. Return to
the building is prohibited until you have been told it is safe to do so by
the Officer controlling the incident. The silencing of the fire alarm must
never be an indication that it is safe to re-enter the building.
5 Identification of
vulnerable persons and those especially at risk and their evacuation
arrangements
Consideration must
be given to mobility, or hearing, or sight impaired persons so that they are
not put at a disadvantage in an emergency situation. This should also include
purpose groups and the elderly. Any vulnerable persons may require assisted
evacuation from the building.
6 Identify organisers
with special duties such as Fire Marshals
At the event
planning stage the risk assessment will identify the number of the public
expected. A maximum of 200 persons are permitted within the building at any
one time and two fire marshals or stewards should be nominated for every one
hundred persons expected.
7 Identify the Fire
Assembly Point outside of the building
The designated
assembly point for persons evacuating the building is in the recreation
ground adjacent to the Paly Area. All attendees should make their way to that
area and report to the event organiser for a role call. At this time notify
the person conducting the role call of any known individual, who attended the
event, which you have not seen or perceive to be missing. Such information
shall be passed to the Senior Officer of the Emergency Service in attendance.
8 Liaising with the
emergency response co-ordinator on arrival and notifying of significant risks
The individual
nominated to contact the required emergency service should provide details of
the incident as instructed by the responsible person and itemised in
paragraph 3 above. Upon arrival of the emergency service the nominated person
is to make themselves known to the senior officer attending and provide local
knowledge of the incident as requested.
9 The shutdown of
equipment or power supplies that require isolation
The emergency
service attending an incident may be in possession of a site map however it
will be necessary to provide directions to the power cabinet situated in the under
stairs cupboard in the main Hall.
10 Training that may
be required by event organiser’s and their helpers`
During the risk
assessment phase of planning an event at Hawkesbury Hospital Hall the
responsible person/event organiser/hirer will assess if they or attendees
with special duties require additional training and ensure that any necessary
training is completed.