Minutes of Committee
Meeting
Monday 9th February
2026
PRESENT:
Andrew
Webb, Fiona Steeds, Bill Cullen, Jackie
Sandy, Sally Roberts, Hilary Rogers, Angelo Sauro, Neil Fozard, Katie Griffin,
Alan Charlesworth, Kathryn Kempster,
Jane
Stanbridge
APOLOGIES:
Mandy
Clark, Charene Winbow, Vicky Rispin, Sue Hope
MINUTES
OF PREVIOUS MEETING:
The
Minutes of the January 2026 Meeting were agreed as a true record.
ISSUES
ARISING, DECISIONS, APPROVALS
Food
Safety/Hygiene Rating Registration – kitchen manager
Sue had emailed to say that she has
enlisted the help of Simone at Keepers in WUE for advice. However the Committee
still needs clarification from SGC as to why registration is needed. Until this
is forthcoming the Committee agreed to maintain our current position as none of
the events run by the committee are affected and registration will lead to a
significant additional burden to the hall. Andrew to reply to Sue and
ask her to get this clarification and also let us know if this is related to the
PC application for grant funding for “Warm Spaces”.
Kitchen
Weekly Checklist
Katie has drawn up a list which she will
share with Kathryn and Vicky to finalise.
POLICY
REVIEW
Bill has
reviewed the Employment Policy – no changes.
The
Insurance renewal for the Hall and recreation facilities has been received and
Bill will renew the policy. Regarding hirers insurance all User groups
represented at the meeting confirmed that they are happy with their current
Insurance arrangements and do not wish to be included in an “umbrella” policy. PPL/PRS
Licence in progress.
STRATEGIC
PLAN ACTIVITIES
Football
Goals
Alan was thanked for sourcing these. They look good and are already being used. Katie
offered to fill in the pothole on the Rec with spare soil.
Hall
Ceiling – it was agreed that we will get contractors to
do the replacement ceiling and decoration whilst John Ford will do the electrics. Alan and
Andrew to liaise regarding contractors.
SECTION
106 FUNDS:
Hedge
Planting
Andrew
went through the final
account for this. Money has been put
aside for contingency for failed plants, additional clearance work etc and we
have funds for a 5 year maintenance agreement which has been signed with
M&G.
Andrew
& Sally to
liaise regarding boundary issue. Jane
was thanked for her work on the project.
Mini
MUGA (Multi Use Games Area)
Andrew
is still awaiting
confirmation of the grant from SGC. Sally asked about proximity to
residential housing in relation to planning permission.
HALL
OPERATIONS STATUS:
Cooker
Fiona advised that Gillman’s of Gloucester have
repaired the oven and everything is now working.
Main
Showers
Angelo
said that Ricky
is coming this week to fit shut off valves to bypass the main showers while
still allowing the disabled shower to work.
Tumblers
Katie to buy approximately 40 dishwasher
proof plastic tumblers and send the invoice to Bill.
BOOKINGS
AND EVENTS:
Updates/Info
Booking
Jackie
no new bookings to
report.
Fundraising
Events
Nothing
added.
EVENTS
PLANNING (bar, float, cleaning, special requirements etc)
Cheese
& Port Evening with FOSM
Jackie said there are only 4 tickets
remaining. Andrew and Fiona Webb
will run the bar. Bill to sort out a float. Jackie and Kathryn offered
to organise Raffle prizes. Kathryn
& Hilary will sell tickets on the night. Sally offered to help
Jackie set up on the day.
Big Breakfast
Fiona has organised cooking of bacon and sausages and will
buy provisions. We have enough help on
the day. Bill to sort out a
float. Vicky has updated the order forms and will print these. Vicky requested
a banner advertising the event be purchased to be displayed on the new outside
board by the entrance. Jane offered to do this straight away in the hope
that it will be ready for the March breakfast.
PTA Curry & Quiz
Night
Jackie to ask the organiser to contact Andrew
regarding bar. Katie offered to
help with the Dishwasher.
MONTHLY REPORTS:
Finance
Bill presented his Report which had
been circulated. No issues raised.
Health & Safety
No Issues.
Monthly Checks
Angelo went through his Report. There is a new Emergency Response Manual
available in the lobby (not to be removed from the Hall).
AGM
Monday 23rd
March 7pm for 7.30pm start confirmed.
Angelo to print A4 copies of his Year End Report to be displayed on the
evening.
PARISH COUNCIL FEEDBACK
Andrew had received an email from Hazel regarding grant
applications at very short notice. He
has applied for a £1k grant towards ceiling work. However if this jeopardises our CIL application
it will be withdrawn. Katie thought that this should not be a
problem. She believes the £1k grant has
been awarded but will confirm. Parish
Council have asked to use Upstairs meeting room on dates which clash with Hall
Committee. Fiona to email Hazel
and ask them to book the main hall.
CORRESPONDENCE &
PUBLICITY
Jane to prepare page for Parish Magazine.
ANY OTHER BUSINESS
Katie asked for coat hooks to be put up in the bar seating
area. It was felt that this was not the best place and Kathryn suggested
we think about the best location before doing anything. Katie asked for someone to show her
how to use the audio equipment in the Hall. Andrew will do this.
There being no further
business, the meeting was closed at 9.35pm.
Date of next
meeting: Monday 9th March 2026
Please note,
if any trustee has a subject they feel requires committee discussion/exposure
then please email Andrew the subject title and a short context a minimum of 7
days in advance of the meeting and be prepared to attend the meeting to present
the subject.